Calling of a General Meeting (Board Resolution)
This written board resolution authorises the directors to convene a general meeting of the company’s shareholders in accordance with the Companies Act 2006 and the company’s Articles. It sets the date, time, and place of the meeting, approves the agenda or resolutions to be proposed, and ensures compliance with statutory notice requirements.
Calling of a General Meeting
Important
UK private companies must give at least 14 clear days’ notice unless Articles specify otherwise. Public companies may have longer notice periods (e.g., 21 days). Directors may retain discretion to adjust the meeting date, time, or location if necessary, provided shareholders are properly notified.
For certain shareholder actions, a record date may need to be set to determine which shareholders are entitled to vote or receive notices.
IT IS RESOLVED THAT:
Calling of a General Meeting
A general meeting of shareholders of the Company (the “Meeting”) be convened at [general meeting time] on [general meeting date] at [general meeting location], or such other date, time, or place as any director may determine, to consider the business set out in the notice of meeting.
The agenda of the Meeting shall include the following resolutions:
[resolution 1]
[resolution 2]
Insert additional resolutions as applicable.
Authority
The Company Secretary or any director is authorised to:
Prepare, issue, and send the notice of the Meeting to shareholders in accordance with the Companies Act 2006 and the company’s Articles.
Take all necessary steps to convene the Meeting and ensure compliance with statutory notice periods and other legal requirements.
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England & Wales note
This version is drafted for England & Wales. Scotland and Northern Ireland differ on some points — for example notice periods and tribunal procedure. Tell GitLaw where you hire and it adjusts the draft.
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