Calling of a General Meeting (Board Resolution)
Updated 7 February 2026
This written board resolution authorises the directors to convene a general meeting of the company’s shareholders in accordance with the Companies Act 2006 and the company’s Articles. It sets the date, time, and place of the meeting, approves the agenda or resolutions to be proposed, and ensures compliance with statutory notice requirements.
Calling of a General Meeting
Important
UK private companies must give at least 14 clear days’ notice unless Articles specify otherwise. Public companies may have longer notice periods (e.g., 21 days). Directors may retain discretion to adjust the meeting date, time, or location if necessary, provided shareholders are properly notified.
For certain shareholder actions, a record date may need to be set to determine which shareholders are entitled to vote or receive notices.
IT IS RESOLVED THAT:
Calling of a General Meeting
A general meeting of shareholders of the Company (the “Meeting”) be convened at [general meeting time] on [general meeting date] at [general meeting location], or such other date, time, or place as any director may determine, to consider the business set out in the notice of meeting.
The agenda of the Meeting shall include the following resolutions:
[resolution 1]
[resolution 2]
Insert additional resolutions as applicable.
Authority
The Company Secretary or any director is authorised to:
Prepare, issue, and send the notice of the Meeting to shareholders in accordance with the Companies Act 2006 and the company’s Articles.
Take all necessary steps to convene the Meeting and ensure compliance with statutory notice periods and other legal requirements.
About this template
What is this template?
Calling of a General Meeting (Board Resolution) is a free, ready-to-use Corporate Governance template you can open, customize, and download on GitLaw. It gives you a professionally structured starting point, so you never have to draft from a blank page. The wording is plain and modern, organized into clear sections that are easy to read, edit, and adapt to your own situation before you share or sign it.
When should you use it?
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What's typically included?
A well-drafted Corporate Governance usually sets out the parties involved, the scope of the agreement, and each side's rights and responsibilities. Expect sections covering key terms and definitions, how long the agreement lasts, how it can be ended, and what happens if something goes wrong. This template brings those building blocks together in a sensible order, so you can focus on the specifics rather than worrying about what to include. Open it to read the full document, then sign up to edit, negotiate, and e-sign it directly in GitLaw.