Shared Parental Leave Letter for Employers (UK) (Acas)
This letter serves to confirm an employee's entitlement to Shared Parental Leave and Statutory Shared Parental Pay, based on the information they have provided. It also outlines the process for the employee and their partner to make changes to their respective leave and pay entitlements. The document specifies the requirements for notifying the employer of any such changes.
Letter for Confirmation of Entitlement to Shared Parental Leave (Template)
[date]
Dear [employee name],
Thank you for telling us about your entitlement to take Shared Parental Leave.
We confirm that, based on the information you have given us, you are entitled to take Shared Parental Leave.
We can confirm that you currently have [number of weeks] weeks of Shared Parental Leave to take. You have [number of weeks] weeks of Statutory Shared Parental Pay.
If you and your partner wish to change the amount of leave and/or pay that you’re each entitled to, then you must tell us in writing:
any Shared Parental Leave or Pay you or your partner have already booked
the number of weeks you’re adding to your entitlement from your partner’s entitlement or the number of weeks you are giving to your partner
when you expect to take any more weeks of Shared Parental Leave
You will also need to give us a declaration signed by you and your partner both agreeing to the change.
If you have any questions about your Shared Parental Leave and pay entitlement, please do not hesitate to speak to [manager name].
Yours sincerely,
[signatory name]
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England & Wales note
This version is drafted for England & Wales. Scotland and Northern Ireland differ on some points — for example notice periods and tribunal procedure. Tell GitLaw where you hire and it adjusts the draft.
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