Supplier Approval Form - Free Legal Template

Updated 17 October 2025

This document is a Supplier Approval Form designed for companies to gather comprehensive information from potential suppliers. It covers essential details such as company information, business specifics, quality and environmental management systems, and compliance with labor laws. The form also requests supplier references to aid in the evaluation process.

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Supplier Approval Form

Company Information
Company Name: [company name]
Address: [company address]
City: [company city]	State/Province: [company state]
Country: [company country]	Zip/Postal Code: [company zip/postal code]
Phone Number: [company phone number]	Fax Number: [company fax number]
Website: [company website]
Contact Person: [contact person name]	Title: [contact person title]
E-mail: [contact person e-mail]	Phone Number: [contact phone number]

Business Information
Type of Business:	[manufacturer, distributor, wholesaler, other]
Nature of Products/Services:	[please provide a brief description of products/services]
Years in Business:	[years in business]
Number of Employees:	[number of employees]
Annual Sales Revenue ( $/£/€ ):	[annual sales revenue ( $/£/€ )]

Quality Management
Do you have a Quality Management System [Qms] in place? [Yes/no]*	[do you have a quality management system [qms] in place? [yes/no]
If yes, please specify the standard [E.g., iso 9001,as9100, etc.]	[please specify the standard [e.g., iso 9001,as9100, etc.]]
QMS Certification Number:	[qms certification number]
Certification Expiry Date:	[certification expiry date]
Certifying Body:	[certifying body]

Environmental and Social Compliance
Do you have an Environmental Management System [Ems] in place? [Yes/no]*	[do you have an environmental management system [ems] in place? [yes/no]
If yes, please specify the standard [E.g., iso 14001, etc.]	[if yes, please specify the standard [e.g., iso 14001, etc.]
EMS Certification Number:	[ems certification number]
Certification Expiry Date:	[certification expiry date]
Certifying Body:	[certifying body]
Do you comply with all applicable labor laws and regulations in your region? [Yes/no]*	[do you comply with all applicable labor laws and regulations in your region? [yes/no]*]
Do you have a written policy on child labor? [Yes/no]*	[do you have a written policy on child labor? [yes/no]*]
Do you have a written policy on forced labor? [Yes/no]*	[do you have a written policy on forced labor? [yes/no]*]
Do you have a written policy on discrimination? [Yes/no]*	[do you have a written policy on discrimination? [yes/no]*]

Supplier References
Reference 1
Company Name:	[supplier reference 1 company name]
Contact Person:	[supplier reference 1 contact person name]
Phone Number:	[supplier reference 1 phone number]
E-mail:	[supplier reference 1 e-mail]
Reference 2
Company Name:	[supplier reference 2 company name]
Contact Person:	[supplier reference 2 contact person]
Phone Number:	[supplier reference 2 phone number]
E-mail:	[supplier reference 2 e-mail]

By submitting this form, I hereby declare that the information provided above is true and accurate to the best of my knowledge. I understand that any false statements or omissions may result in disqualification from the supplier approval process.

Declaration
Name of Authorized Representative:	______________________________________________________________
Title:	[title of authorized representative]
Date:	[date of signature]

Thank you for your interest in becoming an approved supplier. We look forward to reviewing your submission and will be in touch with you regarding the next steps in the process.

About this template

What is this template?

Supplier Approval Form - Free Legal Template is a free, ready-to-use Commercial law template you can open, customize, and download on GitLaw. It gives you a professionally structured starting point, so you never have to draft from a blank page. The wording is plain and modern, organized into clear sections that are easy to read, edit, and adapt to your own situation before you share or sign it.

When should you use it?

Reach for this Commercial law template whenever you need a reliable agreement quickly and want to be sure the essentials are covered. It suits individuals, freelancers, startups, and established businesses alike. Instead of paying for a document drafted from scratch, you can start here, tailor the details to your arrangement, and have a polished draft ready in minutes. Always review the final wording against the laws that apply where you live or do business.

What's typically included?

A well-drafted Commercial law usually sets out the parties involved, the scope of the agreement, and each side's rights and responsibilities. Expect sections covering key terms and definitions, how long the agreement lasts, how it can be ended, and what happens if something goes wrong. This template brings those building blocks together in a sensible order, so you can focus on the specifics rather than worrying about what to include. Open it to read the full document, then sign up to edit, negotiate, and e-sign it directly in GitLaw.