Business Associate Agreement (US) by OLL
HIPAA Business Associate Agreement between a covered entity (such as a clinic, health center, or health plan) and a vendor that handles protected health information on its behalf. Covers permitted uses, safeguards, breach notification, subcontractor flow-down, access and accounting obligations, and return or destruction of information on termination, with guidance notes on the required federal provisions.
BUSINESS ASSOCIATE AGREEMENT
HIPAA covered entity to business associate (United States)
Note: Use this Agreement when a health care provider, health plan or health care clearinghouse that is a covered entity under HIPAA engages an outside company that will create, receive, maintain or transmit protected health information (PHI) on its behalf. Typical examples are a software vendor hosting patient records, a billing company, a scheduling or reminder service, an answering service, a consultant, or a law or accounting firm that sees PHI. The Privacy Rule requires a written contract with that company before any PHI is shared (45 C.F.R. Section 164.502(e)), and this Agreement contains every term that 45 C.F.R. Sections 164.504(e)(2) and 164.314(a)(2) require.
Note: Three choices drive most of the negotiation. How quickly the Business Associate must report a breach (Section 4.2). Whether it may keep de-identified or aggregated data for its own use (Sections 2.5 and 2.6). And who pays when a breach happens (Section 10). Each has Option blocks or a fallback note. The rest of the Agreement is regulatory text that both sides should expect to leave alone.
Note: This Agreement sits alongside, and does not replace, the commercial contract for the services. Put the price, service levels and general liability terms in that contract and name it in Exhibit A. If there is no separate contract, describe the services in Exhibit A and this Agreement stands on its own for HIPAA purposes.
This Business Associate Agreement (this "Agreement") is entered into as of [effective date e.g. october 15, 2026] (the "Effective Date") between:
(1) [full legal name of the covered entity], [entity type and state of organization of the covered entity e.g. a texas nonprofit corporation], with its principal place of business at [principal business address of the covered entity] (the "Covered Entity"); and
(2) [full legal name of the business associate], [entity type and state of organization of the business associate e.g. a delaware corporation], with its principal place of business at [principal business address of the business associate] (the "Business Associate").
The Covered Entity and the Business Associate are each a "Party" and together the "Parties".
Note: Name each Party exactly as it appears on its formation documents. If the Covered Entity is part of a larger organization that has designated itself a hybrid entity, name the health care component. If the Business Associate's affiliates will also handle PHI, either name them here or require them to sign their own agreement; an affiliate that is not a party is not bound.
RECITALS
A. The Covered Entity is a covered entity under the Health Insurance Portability and Accountability Act of 1996 and its implementing regulations.
B. The Business Associate provides, or will provide, the following services to the Covered Entity: [description of the services e.g. hosted patient scheduling and appointment reminder software] (the "Services"), under [title and date of the services agreement e.g. master services agreement dated october 1, 2026, or none] (the "Services Agreement").
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