Company Credit Card Policy by EasyLegalDocs
Updated 5 November 2025
This document is a company policy outlining the rules and guidelines for employees who are issued company credit cards. It details eligibility, spending limits, restrictions on use, reporting requirements, and procedures for managing disputed transactions and card termination. The policy aims to ensure responsible and compliant use of company funds by employees.
COMPANY CREDIT CARD POLICY
Scope
This Credit-Card Policy, hereinafter the "Policy," shall apply to all employees of [Company Name], hereinafter the "Company," who are issued Credit Card.
Overview
This policy sets forth the guidelines for all the Credit-Card holder employees of the Company. The guidelines include the procedure, issuance, expectations, application, use, payment, security, and termination of the Credit Card.
The policy will come into effect on [Effective Date].
Eligibility
All full-time employees are eligible to use the card with approval from the Director.
Limit
The maximum usage of the card is as follows;
Senior Employees Withdraw Limit [Senior Credit Limit]
Junior Staff Withdraw Limit [Junior Credit Limit]
Restrictions of Use
Cardholders are obligated to use the card only for official purposes. Under no circumstance are cardholders allowed to use the card for personal use.
Non-compliance with any of the provisions of this policy will result in the withdrawal of all credit-card privileges.
The Company holds the right to recover any money from any cardholder in cases of misuse and can take disciplinary action against such party.
Credit-card holders are not allowed to use the card for availing any cash advance from banks, credit unions, or ATMs.
All rewards gained from purchasing the card must be used for business purposes.
Credit-Card Statements
All credit-card expenditures must be reconciled with the account payable within 15 days of the statement date.
All credit-card holders must submit the original receipt to the Company's managing director.
Lost or stolen cards must be reported to the Company immediately, and account payable must be notified.
Card-Management System
All documentation related to the Credit Card will be maintained within the office premises by the Credit-Card Manager.
All the original receipts of the transaction will be kept in the office of the credit-card manager.
Disputed Transactions
The credit-card holder is responsible for resolving any issue related to the transaction with the Bank.
The Bank should be notified promptly of any dispute, and it should also be brought to the attention of the account payable.
SEU account method will be used for monitoring monthly transactions.
Any dispute between the parties shall be resolved under the laws of [Governing Law State].
Termination
Before departure, the cardholder must reconcile all expenditures since the last statement with the agency.
The cardholder is responsible for clearing any disputes related to the card before his or her departure.
The card must be submitted to the Director before departure.
Agreement
I have read all the terms and conditions of the policy, and I hereby agree to all the terms and conditions.
Card Number: ________________________
Employee Name: ____________________
Signature: ____________________
Date: ___________________
About this template
What is this template?
Company Credit Card Policy by EasyLegalDocs is a free, ready-to-use Corporate Governance template you can open, customize, and download on GitLaw. It gives you a professionally structured starting point, so you never have to draft from a blank page. The wording is plain and modern, organized into clear sections that are easy to read, edit, and adapt to your own situation before you share or sign it.
When should you use it?
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What's typically included?
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