Employment Contract (UK) - Full Time

Employment Contract (UK) - Full Time

This statement lists the 'particulars' (terms and conditions) of your employment with us as of [effective date] which are required to be given to you under the Employment Rights Act 1996.

Names of the employee and employer

You [employee name] began working for [employer name].

Start date and continuous employment

Your employment started on [start date].

Your previous employment does not count as part of a period of 'continuous employment' (working for the same employer without a significant break).

Your previous employment with [previous employer name] counts as part of your 'continuous employment' (working for the same employer without a significant break) which began on [continuous employment start date].

Job title or a Brief description of the job

Job title

You'll be employed as a [job title].

Brief description of the job

A brief description of your work is [job description].

Your responsibilities are set out in the job description attached to this statement.

Optional

Your job description may be amended by us and, in addition to duties set out in the job description, you may be required to undertake additional or other reasonable duties as necessary to meet the needs of our business.

Pay

Your pay will be [rate of pay].

You'll be paid [payment frequency].

Place of work

Use either or both options

Your normal place of work is [place of work address].

You may be required to work at [other workplace].

Working abroad

You may be required to travel outside of the UK for a total of up to [maximum number of months working abroad] in any 12-month period.

You'll be paid in [remuneration currency while working abroad] while you're working outside the UK.

While you're working outside the UK, in addition to your pay, you'll be paid [additional pay or payments while working abroad].

While you're working outside the UK, you'll be entitled to [additional benefits while working abroad, such as use of a company vehicle].

The terms and conditions relating to your return to the UK are [terms and conditions for returning to the uk after working abroad].

Working hours

Your normal working days and hours are [workings days / hours] with a daily [lunch break type] lunch break of [lunch break duration] depending on pro rata hours agreed.

Variable hours or days of work 

Your hours or days of work may change. [details of how hours or days of work may change].

Working Time Regulations

You agree to opt out of the 48-hour maximum average working week under the Working Time Regulations 1998. You acknowledge that you may be required to work in excess of 48 hours per week when reasonably necessary to perform your duties.

You may withdraw this agreement at any time by giving us one month’s written notice. We will continue to ensure you have adequate rest and breaks and will manage workloads to avoid excessive or unsafe hours.

Holiday entitlement

Your holiday entitlement is [holiday entitlement].

Other benefits

You'll be entitled to [other benefits]. Your entitlement to these benefits will start [benefits start date].

You're also eligible for other benefits, as set out in our benefits policy, if you meet the qualifying criteria. Our benefits policy can change over time. The benefits policy is available from [location of benefits policy].

You're not entitled to any benefits other than those set out in this statement.

Absence and sick pay

If you're absent from work for any reason, you must inform [absence notification to] by [absence notification method] as soon as possible, but no later than [absence notification time].

For absences of 7 days or less, you can self-certify.

On your return to work you must complete and return a self-certification form to your manager. This must be returned before the end of your first day back at work.

For absences of 7 days or more because of sickness or injury, you must get a fit note from a registered healthcare professional. This could be a:

doctor

nurse

occupational therapist

pharmacist

physiotherapist

All sickness or injury absences will be added to your employment record.

Sick pay

Use either or both options

You may be entitled to be paid if you're not able to work due to 'incapacity' (sickness or injury). [terms of pay as set out in statutory sick pay guidance or the employer's sick pay terms for employees].

You may be eligible for contractual sick pay. [terms of contractual sick pay].

Other paid leave

Use A, B and C

You may be eligible for statutory paid leave, including [statutory paid leave details]

You may be eligible for additional paid leave, including [additional paid leave details]

Further information can be found in the respective policies, which are available [contact for employer policies].

Pension arrangements

Use either A or B

If you're eligible, we'll automatically enrol you into our occupational pension scheme in accordance with our obligations under Part 1 of the Pensions Act 2008. If you do not opt out of automatic enrolment, details of the scheme will be provided once you join.

Pension terms and conditions are [pension terms]. 

Pension terms and conditions can be found [location of pension terms]. 

Training

We offer [training offered] training and in some cases [allowances for training], subject to certain eligibility requirements and other conditions. Details of this training are set out in [location of employer training details].

We require you to complete [compulsory training courses paid for by the employer]. We will pay for the cost of this training.

You're required to complete [compulsory training courses not paid for by the employer] at your own expense.

Probationary period

Use either A or B

There is no probationary period.

There is a probationary period of [probation period length] for new employees. During this time, your probationary period terms include [probation period terms].

Notice period

During your probationary period, the notice that you or your employer must give to end your employment is [notice period during probation].

After your probationary period, the notice that you must give to end your employment is [notice period required from employee].

We may end your employment at any time by giving you [notice period required from employer] or the statutory notice you're entitled to, whichever is longer.

The notice you must give to end your employment is [notice period required from employee].

We may end your employment at any time by giving you [notice period required from employer] or the statutory notice you're entitled to, whichever is longer.

Collective agreements

A 'collective agreement' is an agreement the employer has with employees' representatives (including trade unions) that allow terms and conditions like pay or working hours to be negotiated on behalf of employees.

Use either A or B

There are no collective agreements.

[dates and parties involved in collective agreements for this contract].

Grievances

If you need to raise a grievance, you should put it in writing to [grievance contact].

Use either A, B or C

The grievance procedure which applies to you is attached to this statement.

The grievance procedure which applies to you can be found [location of grievance procedure].

You should use this grievance procedure: [details of grievance procedure explained].

Disciplinary rules and procedures

Use either A, B or C

The disciplinary rules which apply to you are attached to this statement.

The disciplinary rules which apply to you can be found [location of disciplinary rules].

The disciplinary rules which apply to you are [details of disciplinary rules].

If you're unhappy with any disciplinary decision taken in relation to you, you can appeal by writing to [disciplinary appeal to].

Confidentiality

You must not, at any time during or after your employment, use, disclose, or communicate to any person any confidential information relating to us, our clients, partners, suppliers, employees, or any third parties connected with our business, except where required for the proper performance of your duties. “Confidential information” includes business plans, financial data, pricing, customer lists, supplier information, trade secrets, software, technical information, know-how, and any information which is marked or would reasonably be understood to be confidential.

You must take reasonable steps to protect our confidential information and prevent unauthorised use or disclosure. Upon termination of your employment, or at any time upon request, you must return (or permanently delete from your systems) all documents, data, materials, and records containing confidential information.

This clause does not prevent you from making a protected disclosure under the Public Interest Disclosure Act 1998 or where disclosure is required by law.

Intellectual Property

All intellectual property rights, including copyright, design rights, database rights, and rights in inventions, created, developed, or arising from your work ("Deliverables”) shall, upon creation, be owned by us. You hereby assign to us with full title guarantee all intellectual property rights in the Deliverables, worldwide and for the full period of such rights, including all renewals, extensions, and revivals.

You waive any moral rights you may have in the Deliverables and agree to execute any documents or take any steps reasonably required to perfect, record, or enforce our rights in the Deliverables (both during and after this agreement).

You warrant that any materials supplied by you for use in the Deliverables do not infringe the rights of any third party and that you have full authority to assign such rights to us.

This clause survives termination of your employment.

Conflicts of Interest

You must inform us of any actual or potential conflicts of interest. You must not act in any way that conflicts with our business or your obligations to us.

Data protection

If you process personal data on our behalf, you agree to comply with UK data protection law and any instructions we give.

You must take appropriate technical and organisational measures to keep personal data secure.

Warranties

You warrant that:

You are free to enter into this employment and are not bound by any conflicting obligation.

Your performance will comply with all applicable laws.

Any materials you provide will not infringe the rights of third parties.

Indemnity

You indemnify us against all losses, claims, damages, and expenses arising from your breach of this agreement or your negligence or misconduct.

Health and safety

You must comply with our health and safety policies while performing work, and report any hazards, accidents, or unsafe conditions immediately.

Governing law and jurisdiction

This agreement is governed by the law of England and Wales, and any dispute will be subject to the courts of England and Wales.

Please sign and return the statement to confirm you've received and accepted these terms.

Employee's signature:

Date:

Manager's signature on behalf of the organisation:

Date: