Offer of Employment Letter (UK) by Seedsummit
The Seedsummit Offer of Employment formally offers a candidate employment subject to conditions such as satisfactory references, proof of right to work in the UK, and signing the contract of employment (to be provided). It sets out key terms such as salary, title and responsibilities, and start date, and specifies that the offer will lapse if not accepted by the stated deadline.
UK Template Offer of Employment Letter
PREPARE ON HEADED NOTEPAPER OF EMPLOYER
To be provided with a contract of employment for the prospective employee to complete and return.
Dear [candidate name]
Offer of Employment
Following your interview with [interviewer name] on [interview date], I am very pleased to offer you a position with [company name] (the “Company”) as [job title] on a salary of £[annual salary] a year.
Your employment with the Company would be on the terms set out in the enclosed contract of employment. This offer is subject to each of the following conditions:
The Company receiving references from former employers (one of which must be from your current employer) which it considers satisfactory. Please let me have the names and contact details of your referees when you accept the offer. We will not take up the references until you have accepted the offer.
You showing the Company your passport (which we will then copy and return to you). If you do not hold a British passport, the Company will need to see additional documents proving that you have permission to live and work in the UK. You should contact [hr contact] to find out which documents you will need to provide.
You returning a signed copy of the enclosed contract of employment.
[other additional conditions to employment]
This offer will be withdrawn if any of the above conditions are not satisfied.
By accepting this offer, you confirm that you are able to accept this job and carry out the work that it would involve without breaching any legal restrictions on your activities, such as restrictions imposed by a current or former employer.
I very much hope that you will accept this offer of employment. If you wish to do so, please sign the enclosed contract of employment and return it to me.
This offer is open for you to accept until [offer expiry date], at which time it will be deemed to be withdrawn. If you do accept this offer, we would like you to start [proposed start date].
I look forward to hearing from you.
Yours sincerely,
For and on behalf of [company name]
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About this template
What is this template?
This is a conditional offer letter and not a full contract of employment. It contains a specific list of pre-conditions that must be met before employment begins, including a placeholder for an annual salary in GBP.
When should you use it?
Use this letter when first offering a role to a candidate before they have signed their main employment agreement. Use a Contract of Employment for the full terms and conditions once the offer is accepted.
What's inside
| Clause | Name | What it does |
|---|---|---|
| Paragraph 2 | Conditionality of Offer | Makes the job offer contingent upon satisfying four specific conditions including satisfactory references and proof of right to work. |
| 1 | Reference Requirements | Requires names and contact details for former employers, including the current employer, which the Company must find satisfactory. |
| 2 | Right to Work Verification | Obliges the candidate to show a passport or additional documentation proving permission to live and work in the UK. |
| Paragraph 4 | No Breach of Restrictions | Requires the candidate to confirm that accepting the job does not breach legal restrictions from former employers. |
| Paragraph 6 | Expiry of Offer | Sets a specific [offer expiry date] after which the offer is deemed withdrawn if not accepted. |
Who it's for
- a UK employer extending a job offer to a new hire contingent on references
- hiring managers needing to verify a candidate's right to work in the UK
How long it runs and how it's signed
England & Wales note
This version is drafted for England & Wales. Scotland and Northern Ireland differ on some points — for example notice periods and tribunal procedure. Tell GitLaw where you hire and it adjusts the draft.
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