Resignation Acceptance Letter (UK) (Acas)
This template provides a formal letter for employers to accept an employee's resignation. It outlines key details such as the final day of work, final pay arrangements, return of company property, and contact information for employment references.
Resignation Acceptance Letter (Template)
A template for employers to accept an employee's resignation by email or letter. You will need to adapt this to your needs and situation.
Instructions or options to fill in this template are in [square brackets].
[company name]
[company address]
[letter date]
Dear [employee name],
I confirm receipt of your resignation dated [resignation date].
I can confirm your final day of work will be [final work date].
You will receive your final pay on [final pay date].
Your total final pay, including owed holiday and deductions, will be [final pay amount].
We've deducted money from your final pay for [what the pay deduction is for]. For example, the cost of training agreed in your contract, outstanding loans
We would like to offer you pay in lieu of notice. We will discuss this with you further.
Please return any company property to [return contact person] at [company address] on your final day. This includes your [list of what the employee needs to return – for example, ID card, security pass, laptop, mobile phone, company car, and any other equipment supplied by the company].
If you need an employment reference, please contact [reference contact].
Thank you for all your work during your time at [company name].
Yours sincerely,
[sender name]
[sender position]
[company name]
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England & Wales note
This version is drafted for England & Wales. Scotland and Northern Ireland differ on some points — for example notice periods and tribunal procedure. Tell GitLaw where you hire and it adjusts the draft.
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