Resignation Acceptance Letter (UK) (Acas)
Updated 13 October 2025
This template provides a formal letter for employers to accept an employee's resignation. It outlines key details such as the final day of work, final pay arrangements, return of company property, and contact information for employment references.
Resignation Acceptance Letter (Template)
A template for employers to accept an employee's resignation by email or letter. You will need to adapt this to your needs and situation.
Instructions or options to fill in this template are in [square brackets].
[company name]
[company address]
[letter date]
Dear [employee name],
I confirm receipt of your resignation dated [resignation date].
I can confirm your final day of work will be [final work date].
You will receive your final pay on [final pay date].
Your total final pay, including owed holiday and deductions, will be [final pay amount].
We've deducted money from your final pay for [what the pay deduction is for]. For example, the cost of training agreed in your contract, outstanding loans
We would like to offer you pay in lieu of notice. We will discuss this with you further.
Please return any company property to [return contact person] at [company address] on your final day. This includes your [list of what the employee needs to return – for example, ID card, security pass, laptop, mobile phone, company car, and any other equipment supplied by the company].
If you need an employment reference, please contact [reference contact].
Thank you for all your work during your time at [company name].
Yours sincerely,
[sender name]
[sender position]
[company name]
About this template
What is this template?
Resignation Acceptance Letter (UK) (Acas) is a free, ready-to-use Employment Contracts template you can open, customize, and download on GitLaw. It gives you a professionally structured starting point, so you never have to draft from a blank page. The wording is plain and modern, organized into clear sections that are easy to read, edit, and adapt to your own situation before you share or sign it.
When should you use it?
Reach for this Employment Contracts template whenever you need a reliable agreement quickly and want to be sure the essentials are covered. It suits individuals, freelancers, startups, and established businesses alike. Instead of paying for a document drafted from scratch, you can start here, tailor the details to your arrangement, and have a polished draft ready in minutes. This version is drafted with England & Wales in mind, though you should always review the final wording against the laws that apply to you.
What's typically included?
A well-drafted Employment Contracts usually sets out the parties involved, the scope of the agreement, and each side's rights and responsibilities. Expect sections covering key terms and definitions, how long the agreement lasts, how it can be ended, and what happens if something goes wrong. This template brings those building blocks together in a sensible order, so you can focus on the specifics rather than worrying about what to include. Open it to read the full document, then sign up to edit, negotiate, and e-sign it directly in GitLaw.