Supplier Approval Form by EasyLegalDocs
This document is a Supplier Approval Form designed to collect comprehensive information from potential suppliers. It covers essential company and business details, quality management systems, and environmental and social compliance policies. The form concludes with a declaration section for an authorized representative to attest to the accuracy of the provided information.
Supplier Approval Form
Company Information
Company Name: | ______________________________________________________ |
Address: | __________________________________________________________ |
City: | _____________________ State/Province: ______________________ |
Country: | _____________________ Zip/Postal Code: __________________ |
Phone Number: | _____________________ Fax Number: __________________ |
Website: | __________________________________________________________ |
Contact Person: | _____________________ Title: ____________________ |
E-mail: | _____________________ Phone Number: _____________________ |
Business Information
Type of Business: | (Manufacturer, Distributor, Wholesaler, Other) ____ |
Nature of Products/Services: | (Please provide a brief description) |
Years in Business: | _______________ |
Number of Employees: | _______________ |
Annual Sales Revenue ( $/£/€ ): | _______________ |
Quality Management
Do you have a Quality Management System (QMS) in place? (Yes/No)* | __________________________ |
If yes, please specify the standard (e.g., ISO 9001, AS9100, etc.) | __________________________ |
QMS Certification Number: | __________________________ |
Certification Expiry Date: | __________________________ |
Certifying Body: | __________________________ |
Environmental and Social Compliance
Do you have an Environmental Management System (EMS) in place? (Yes/No)* | __________________________ |
If yes, please specify the standard (e.g., ISO 14001, etc.) | __________________________ |
EMS Certification Number: | __________________________ |
Certification Expiry Date: | __________________________ |
Certifying Body: | __________________________ |
Do you comply with all applicable labor laws and regulations in your region? (Yes/No)* | __________________________ |
Do you have a written policy on child labor? (Yes/No)* | __________________________ |
Do you have a written policy on forced labor? (Yes/No)* | __________________________ |
Do you have a written policy on discrimination? (Yes/No)* | __________________________ |
Supplier References
Reference 1 | |
Company Name: | ______________________ |
Contact Person: | ______________________ |
Phone Number: | ______________________ |
E-mail: | ______________________ |
Reference 2 | |
Company Name: | ______________________ |
Contact Person: | ______________________ |
Phone Number: | ______________________ |
E-mail: | ______________________ |
By submitting this form, I hereby declare that the information provided above is true and accurate to the best of my knowledge. I understand that any false statements or omissions may result in disqualification from the supplier approval process.
Declaration
Name of Authorized Representative: | _______________________________ |
Title: | _______________________________ |
Date: | _______________________________ |
Thank you for your interest in becoming an approved supplier. We look forward to reviewing your submission and will be in touch with you regarding the next steps in the process.
5.0 out of 5 on Google
Read reviewsAs seen in
Frequently asked questions
A template isn't binding on its own - like any contract, it becomes binding once it's properly completed and signed. Templates in our curated library are professionally drafted for US or UK law; review any template before you sign it.
Yes. Chat with GitLaw to edit any section, or make changes directly in the editor.
Yes, read about team plans here.
Describe what you need in the chat and GitLaw will draft it for you.
Templates in our curated library are professionally drafted for US or UK law. The wider library comes from the GitLaw community and public sources - a solid starting point, but check any template fits your situation before you rely on it.
Mostly US and UK law. Some templates use general commercial terms that work across jurisdictions, and many note which law they're written for.
It depends on the situation. Templates work well for routine business agreements. For anything involving significant money, complex IP, employment, or areas you're unsure about, it's worth getting professional advice before you sign. GitLaw provides templates and tools, not legal advice.
Open any template in GitLaw and describe the change you want in the chat — 'make clause 4 mutual' or 'add a 30-day notice period', for example. GitLaw drafts the revised language and shows it as a suggested edit. You accept, reject, or keep editing from there.
Yes. Upload a Word, PDF, or Markdown file and GitLaw will open it in the editor. You can review, edit, or chat with GitLaw about it the same way you would with any template from the library.
Trusted by thousands of businesses
From template to signed, in one place
Every template opens in an editor with an AI agent alongside it.
Open
Pick a template and open it. Nothing to download, and no credit card to start.
Free to open
Edit with AI
Describe your situation in chat and the agent adapts the wording, clause by clause.
Tracked changes you can review
Send and sign
Share it for negotiation, then collect signatures without leaving GitLaw.
eSign included
Built for your legal work, with practicing lawyers
Trained on 5.5K+ clauses and specialist areas of law. Built with a standards committee of independent lawyers.
As seen in
Start free
No sales calls, no credit card. Just chat with GitLaw.
GitLaw provides templates and tools, not legal advice. Templates are a starting point, not a substitute for advice on your situation - for anything significant, speak to a qualified lawyer.