Cancellation Policy (Basecamp)
The Cancellation Policy explains how account owners can easily cancel their subscriptions directly within the company’s apps—without calls or questions—and what happens to their data afterward. It details timelines for data deletion, refunds, and automatic cancellations for inactive or unpaid accounts, ensuring transparency and user control.
Cancellation policy
Last updated: [date]
We want satisfied customers, not hostages. That’s why we make it easy for you to cancel your account directly in all of our apps — no phone calls required, no questions asked.
Account owners can follow these instructions to cancel in-app:
list apps and the cancelation method
Our legal responsibility is to account owners, which means we cannot cancel an account at the request of anyone else. If for whatever reason you no longer know who the account owner is, contact us. We will gladly reach out to any current account owners at the email addresses we have on file.
What happens when you cancel an account?
Basecamp has different treatments for paid versus unpaid accounts. If that distinction is applicable for your product, add the optional portions for paid accounts.
Except for paid [app] accounts, y/You won’t be able to access your account once you cancel, so make sure you download everything you want to keep beforehand. If you have a paid [app] account, you can cancel your subscription and keep using your account until your paid period expires. Then the account will be automatically canceled and will become inaccessible. You can also choose to cancel your account earlier.
We’ll permanently delete the content in your account from our servers 30 days after cancellation, and from our backups within 60 days. Retrieving content for a single account from a backup isn’t possible, so if you change your mind you’ll need to do it within the first 30 days after cancellation. Content can’t be recovered once it has been permanently deleted.
We won’t bill you again once you cancel. We don’t automatically prorate any unused time you may have left but if you haven’t used your account in months or just started a new billing cycle, contact us for a fair refund. We’ll treat you right.
[company name]-initiated cancellations
We may cancel accounts if they have been inactive for an extended period:
Here, Basecamp again makes a distinction for a particular app. If that distinction applies, add the optional portion. If not, specify a universal time period for initiated cancellations across products.
For trial accounts:
For [app]: 60 days after a trial has expired without being upgraded
For other services: 30 days after a trial has expired without being upgraded
For frozen accounts: 180 days after being frozen due to billing failures
For free accounts: after 365 days of inactivity
We also retain the right to suspend or terminate accounts for any reason at any time, as outlined in our Terms of Service. In practice, this generally means we will cancel your account without notice if we have evidence that you are using our products to engage in abusive behavior.
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