Company Credit Card Policy - Free Legal Template
This document outlines a Company Credit Card Policy, detailing the guidelines for employees issued with company credit cards. It covers eligibility, usage limits, restrictions, payment procedures, security, and termination, ensuring proper use for official purposes. The policy also addresses responsibilities for credit card statements, disputed transactions, and card management.
COMPANY CREDIT CARD POLICY
Scope:
This Credit-Card Policy, hereinafter the "Policy," shall apply to all employees of [company name], hereinafter the "Company," who are issued Credit Card.
Overview:
This policy sets forth the guidelines for all the Credit-Card holder employees of the Company. The guidelines include the procedure, issuance, expectations, application, use, payment, security, and termination of the Credit Card.
The policy will come into effect on [effective date].
Eligibility:
All full-time employees are eligible to use the card with approval from the Director.
Limit:
The maximum usage of the card is as follows;
Senior Employees Withdraw Limit [senior credit limit]
Junior Staff Withdraw Limit [junios credit limit]
Restrictions of Use:
Cardholders are obligated to use the card only for official purposes. Under no circumstance are cardholders allowed to use the card for personal use.
Non-compliance with any of the provisions of this policy will result in the withdrawal of all credit-card privileges.
The Company holds the right to recover any money from any cardholder in cases of misuse and can take disciplinary action against such party.
Credit-card holders are not allowed to use the card for availing any cash advance from banks, credit unions, or ATMs.
All rewards gained from purchasing the card must be used for business purposes.
Credit-Card Statements:
All credit-card expenditures must be reconciled with the account payable within 15 days of the statement date.
All credit-card holders must submit the original receipt to the Company's managing director.
Lost or stolen cards must be reported to the Company immediately, and account payable must be notified.
Card-Management System:
All documentation related to the Credit Card will be maintained within the office premises by the Credit-Card Manager.
All the original receipts of the transaction will be kept in the office of the credit-card manager.
Disputed Transactions:
The credit-card holder is responsible for resolving any issue related to the transaction with the Bank.
The Bank should be notified promptly of any dispute, and it should also be brought to the attention of the account payable.
SEU account method will be used for monitoring monthly transactions.
Any dispute between the parties shall be resolved under the laws of [governing law].
Termination:
Before departure, the cardholder must reconcile all expenditures since the last statement with the agency.
The cardholder is responsible for clearing any disputes related to the card before his or her departure.
The card must be submitted to the Director before departure.
Agreement:
I have read all the terms and conditions of the policy, and I hereby agree to all the terms and conditions.
Card Number:
Employee Name:
Signature:
Date:
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