Employees' Standart Statement of Terms of Conditions

Standard statement of terms and conditions/ written statement of employment particulars

You [name of employee] commenced employment with [name of employer] on [date when employment commenced].

Your previous employment with [name of previous employer or employers] does count as part of your previous employment which therefore began on [date continuous employment commenced].

Or

No employment with a previous employer counts as part of your period of continuous employment.

You are employed as a [job title].

Or

A brief description of the work for which you are employed [brief job description].

Your place of work is [address of workplace].

Or

You are required/permitted to work at the following places: [places of work].

Your pay will be [state salary or wage or scale or method of calculating remuneration].

You will be paid [state intervals eg weekly or monthly and the date and method of payment].

We provide all family-friendly rights in accordance with statute, including both leave and pay in relation to maternity, adoption and paternity, shared parental leave arrangements and bereavement. Details of these rights and who qualifies for them are available in the staff handbook/in a separate document.

Your hours of work are [particulars of working time, including any normal working hours], to be worked [state what days of the week the employee is normally expected to work and, if there are no set days, state how the days are to be decided, eg by monthly rota, and any limitations, eg monday to saturday only].

You will be expected to work reasonable overtime as business needs permit/you will be required to work such overtime as is required by management. The overtime rate is [give details of overtime rate].

You will be required to successfully complete a probationary period of [insert period, usually three or six months] starting from the date you commenced work. We reserve the right to extend the probationary period for such further period as we consider appropriate and we will inform you in writing if we wish to do so. During the probationary period, our full disciplinary and performance management procedures will not apply to you (and, during or at the end of probation, either party may terminate the contract on giving one week’s notice in writing).

Your holiday entitlement is [include details of paid holiday and whether that includes or excludes public holidays, and state on what basis you calculate holiday pay accrued and whether any carry over is permitted]

In case of incapacity for work due to sickness, you will be entitled to Statutory Sick Pay at the current rate.

We operate a scheme to provide for pay during sickness [include here any details of any additional sick pay provided by the employer].

Or

Particulars of any terms and conditions relating to incapacity for work due to sickness or injury, including any provision for sick pay, can be found in [refer to external document or company policy]

A pension is provided in accordance with our duties on pensions auto-enrolment in accordance with Part 1 of the Pensions Act 2008 and details can be obtained from/found in [refer to external document or person with relevant information]

  Or

We provide a pension to all employees [put details of qualification and benefits here]

You are also entitled to, [state any other benefits to which the employee is entitled here] (eg. after the first six months of employment you will be entitled to join our staff life insurance scheme/you will be provided with a laptop and company mobile phone for work use etc).

You are required to complete a [give details here of any course, training programme or qualification that you require the employee to complete and, if appropriate, the time frame within which it must be completed, and the details of the kind of programme]. (Also give details of whether or not the employer is going to finance the qualification or course, or whether the employee is required to do so).

[on successful completion of your probationary period] /The amount of notice you are entitled to receive if we wish to terminate your employment is [state period of employer’s notice].

Subject to clause 12 above and subject to any other legal right to terminate it, your employment is permanent.

Or

Your employment contract is for a fixed term and expires on [date of expiry].

Or

Your employment is temporary and is expected to continue for [likely duration].

There are no collective agreements affecting your employment.

Or

The collective agreements which directly affect the terms and conditions of your employment are

[details of the relevant agreements and indicating with whom they are made].

You are not expected to work outside the UK [for more than one month in any year].

Or

You will be required to work in [details of location(s) outside the uk] for [detail period of time].

You will be paid in [currency], [detail any payment to be made to the employee on account of working abroad]

The details relating to your return to the UK are: [details].

The disciplinary rules which apply to you are: [an explanation of these rules].

Or

The disciplinary rules which apply to you can be found in [refer to handbook or manual or policy]

If you are dissatisfied with any disciplinary decision which affects you, you should appeal in the first instance to [name or position to whom the employee should apply, eg line manager]. This application should be made [state how, usually in writing within eg five days of the decision]

If you have a grievance relating to your employment you should apply in the first instance to [name of the person or position].

The full disciplinary and grievance procedure is as follows: [fill in details of steps of both procedures here].

Or

The full disciplinary and grievance procedures are set out in [refer to external document]

You have been provided with a separate Data Protection Privacy Notice for employees and contractors, which sets out what personal data we collect, hold and process in relation to your employment and the basis upon which we do this.

I have received this document and have read and understood its contents.

[signature]