Reference Request Letter by Acas
This template provides a formal letter for requesting a reference for a job applicant. It offers three distinct options: a basic work reference, a more detailed work reference, or a character reference. The letter aims to gather essential information to help an employer assess an applicant's suitability for a specific role.
Reference Request Letter (Template)
[Your name]
[Employer name and address]
[Today’s date]
Dear [Referee’s name]
RE: [Applicant’s name]
The person named above has applied for the position of [job title]. They have given your name as a referee.
I would be grateful if you could fill in the following details, so I can assess whether the applicant is suitable for this position:
[Use either option A, B or C.]
Option A: basic work reference
Position held at your organisation:
Dates of employment:
Option B: detailed work reference
Position held at your organisation:
Dates of employment:
Main duties held:
Salary:
Sickness or absence record – do not include absences related to disability or to parental rights, for example maternity leave:
Any current, relevant disciplinary records:
Reason for leaving job:
Option C: character reference
Your relationship to the applicant:
How long you’ve known them:
Comment on character and strengths:
Suitability for the new role:
Please also include any other relevant additional comments you have about the employee. To return the reference, please [reply to this email address / use the enclosed stamped addressed envelope].
Thank you for taking the time to reply. The information you provide will be kept strictly confidential.
Yours sincerely
[Your name]
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