Standard Invoice Template (US) by OLL
The Standard Invoice Template for freelancers based in the U.S. is a plain-language, structured template for requesting payment for services. It helps freelancers present charges, payment terms, and business details in a clear, consistent format. Created by OLL's team of legal experts.
Standard Invoice Template
Instructions: Use this template when billing a client for services. Fill in the placeholders (in square brackets) with your details and the details of the client and project. According to best‑practice invoicing guidance, an invoice should clearly show your business and the client’s information, a unique invoice number, dates, an itemised description of services, the total amount due, and payment. Professional invoices also include payment instructions and an optional note of thanks.
Party Details
Seller | Buyer |
Name/Business: [your legal name or business name] | Name/Company: [client’s name or company name] |
Address: [your street address, city, state, zip] | Address: [client’s street address, city, state, zip] |
Email: [your business email] | Email: [client’s email] |
Phone: [your phone number] | Phone: [client’s phone number] |
Invoice Details
Invoice No.: [unique invoice number]
Invoice Date: [month day, year]
Payment Due Date: [month day, year (e.g., net 30)]
“Net 30” indicates that payment is due 30 calendar days from the invoice date; other net terms (eg., Net 14, Net 60) reflect the number of days before full payment is required. You can also offer variations like 2/10 Net 30, which provides a small discount (eg., 2%) if the client pays within 10 days. Ensure your contract specifies the starting point for the count (invoice date, delivery date, etc.), and state whether weekends and public holidays count toward the deadline.
Item | Description | Quantity / Hours | Rate | Line Total |
Service 1 | [describe the service 1 performed] | [1: qty/hours] | $[1: rate] | $[1: amount] |
Service 2 | [describe the service 2 performed] | [2: qty/hours] | $[2: rate] | $[2: amount] |
Subtotal: $[subtotal]
Taxes / Fees (if applicable): $[tax amount]
Discounts (if any): −$[discount amount]
Total Amount Due: $[total]
Payment Terms
Payment is due in full by [payment due date]. Please make payment via [payment method(s): e.g., ach transfer, paypal, check]. If payment is not received by the due date, a late fee of [e.g., 1.5 % per month] may be applied to the outstanding balance.
Optional: Adding a thank you note at the end of invoice is an industry best-practice but not mandatory
Optional: Notes
Thank you for choosing [your legal name or business name]. We appreciate your business and look forward to continuing our work together. Please contact us at [your business email] if you have any questions regarding this invoice.
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