Websites, Communications & Cookies Privacy Notice

[effective date]

We care about your privacy. When [company name] (that’s us) collects information about you, our [company name] Privacy Policy describes how we handle that information.

This privacy notice applies to [company name] operated websites and mobile apps, which include the domains [domain example], and [second domain example], among others. This includes, for example, [include examples here].

Things you should know

We may receive personal information from you based on your interaction with us on social media platforms, if you submit a job, intern, grant or fellow application, if you volunteer as a [company name] community member, if you submit user feedback or a request to us, if you sign up for an account or for a subscription, or if you engage with a product or policy campaign.

Social Media: If you engage with our accounts on external social media platforms, such as X (formerly Twitter) and Facebook, we may receive personal information about you. If you use these networks, their privacy policies apply, and you are encouraged to read them.

Job, Intern, Grant & Fellow Applicants: Applicants for employment, internship, grant, or fellowship opportunities with [company name] are required to give us a name, street address, telephone number, email address, and resume, and sometimes additional information as well. We use this information to process and evaluate applications and to communicate with applicants about opportunities.

Contributors: Volunteering for [company name] as a community contributor may require [company name] and others to communicate with you at the email address that you provide in connection to your contribution and to recognize your efforts. If you contribute to [example here], then your email address and possibly your name will be publicly available to all internet users. If you create an account on [company name] [platform name], your name, your avatar, your posts and replies and other information you share will be accessible to [company name] and other community members. If you create a profile at [domain example for profile], it will be accessible to [company name] employees and [company name] contributors; you can edit your profile data at Profile Settings. We sometimes use contributor information from sources in dashboards to visually share aggregated data on the [company name] community. Where possible, we try to minimize contact information that is publicly displayed.

User Feedback: You can provide feedback to us on our products and services on webpages like [webpage example], through an in-product experience, or through channels such as email, a social media account, our Get Involved page, or through a group like Student Ambassadors. Please minimize the personal information you choose to share on these forums because your comments may be accessible to the public.

Accounts & Subscriptions: Some websites, for example [example websites], require account creation. For account management we use [company name] accounts, or custom systems; learn more about how to manage your [company name] account data [link here]. You may periodically receive emails in connection with your account or through subscriptions. Our email management vendors are [email management vendors names], and you can unsubscribe using the link at the bottom of the relevant email.

Product & Policy Campaigns: Some of our webpages host product or policy campaigns. For example, you can request a link by email or SMS to install [product name] on your mobile device or petition your legislators on internet issues. We may use third parties to manage these campaigns and handle any data that you choose to submit.

We may use cookies, clear GIFs, third-party web analytics, device information, and IP addresses for functionality and to better understand user interaction with our products, services, and communications.

Functionality: We may use information such as cookies, device information, and IP addresses to enhance functionality of certain products, services, and communications. For example:

We use cookies to remember information about your settings (such as language preference), and so that we can recommend relevant features and add-ons to you based on your settings. They also assist with user sign-in and authentication so you can bypass re-entering your passwords on certain [company name] websites.

We use IP addresses to customize communications by language and country.

We use certain device information such as country, language, operator and OEM, to customize your experience.

Metrics: We may also use cookies, device information, and IP addresses, along with clear GIFs, cookies and third-party services to help us understand in the aggregate how users engage with our products, services, communications, websites, online campaigns, snippets, devices, and other platforms. We use:

[metric examples]

Other metrics tools from time to time, on an experimental basis. For example, we may do this to help evaluate a new metrics tool, or test existing metrics collection.

Fraud Prevention: [company name] has implemented third-party technology, [third party technology name], that operates in the background on some of our websites in order to identify fraudulent activity.

You can control individual cookie preferences, indicate your cookie preferences to others, and opt out of web analytics and optimization tools.

Cookie History: You can accept or decline individual cookies in your preferences in the Tools/Options/Privacy history section. Note that certain features of our products and services may not function properly without the aid of cookies.

Do Not Track: [company name] does not track users across third-party websites to provide targeted advertising. In addition, if you have configured your browser to send a “Do Not Track” signal when accessing our websites, [company name] will not utilize any of the tools described in the Metrics section.

Email: Our marketing communications are optional to receive and you can unsubscribe from the footer of the email or by updating your [company name] email preferences.

Analytics & Optimization: Follow the instructions below to prevent data collection about your visits to [company name] websites:

[company name] first-party tools: Opt out on [website url].

Google: Install the Google Analytics Opt-out Browser Add-on, which prohibits data transmission to Google Analytics.

[include other examples if applicable]

Social Media: The social sharing buttons on [company name] websites are designed not to share data with the applicable social media provider until you specifically click the relevant social media icon.

Some [company name] websites allow you to make purchases (such as apps or gear), contribute funds to specific [company name] projects, or make donations in support of [company name] public and charitable programs. These transactions are often handled by [company name] ’s third-party vendors.

Payment Processing: When you purchase something via a [company name] website, contribute funds or make donations, you will send payment through one of our third-party payment providers: [payment provider names]. [company name] receives a record of your account (including your billing address and the last four digits of your payment method) and (where relevant) the status of your account’s subscription; we may also receive your name, mailing address, and/or email address. This data is used for payment processing, fraud detection and record-keeping purposes.

Contact and Donation Information: We use [platform names] to email receipts and store records, which are retained for 10 years from the date of last payment.

To make requests regarding your personal data, please contact us through our [contact page]. If you have any other questions regarding personal data or our privacy practices, please contact us at [compliance email address]. We respond to all requests we receive from individuals wishing to exercise their data protection rights in accordance with applicable data protection laws.