Written statement template: employee
This document serves as a statement of employment particulars, detailing the fundamental terms and conditions of employment between an employer and an employee. It covers essential aspects such as job title, start date, pay, working hours, holiday and sick leave entitlements, pension arrangements, probationary period, and notice periods. Additionally, it outlines procedures for grievances and disciplinary actions.
Names of the employee and employer
You [name of employee] began working for [name of employer].
Start date and continuous employment
Your employment started on [date employment started].
Your previous employment does not count as part of a period of ‘continuous employment’ (working for the same employer without a significant break).
Job title or a brief description of the job
Job title
You’ll be employed as a [job title].
Brief description of the job
A brief description of your work is You will be employed as a Web Developer & Designer responsible for developing and maintaining responsive websites and crafting visual assets, including logos and other branding elements. Your role will involve both technical web development using modern coding practices and creative design to ensure our online presence reflects our brand identity
Your job description may be amended by us and, in addition to duties set out in the job description, you may be required to undertake additional or other reasonable duties as necessary to meet the needs of our business.
Pay
Your pay will be of the method of calculating pay.
You’ll be paid monthly.
Place of work
Your normal place of work is remote job.
Working hours
Your normal working days and hours are monday to saturday and 3 to 4 hours with a daily break of [time / duration] [depending on pro rata hours agreed].
Holiday entitlement
You are entitled to 25 working days of paid annual leave per calendar year for a full-time position. Holiday leave accrues monthly at a rate of 2.08 days, with part-time employees receiving a pro-rata allocation based on their contracted hours. In addition, you will receive all statutory public holidays as observed by the company.
If your employment terminates before the end of the holiday year, any accrued but unused holiday entitlement will be calculated on a pro-rata basis and paid out at your normal rate of pay, in accordance with the Employment Rights Act 1996
Other benefits
You’re not entitled to any benefits other than those set out in this statement.
Absence and sick pay
If you’re absent for work for any reason, you must inform HR by email as soon as possible, but no later than one day.
For absences of 7 days or less, you can self-certify.
On your return to work you must complete and return a self-certification form to your manager. This must be returned before the end of your first day back at work.
For absences of 7 days or more because of sickness or injury, you must get a fit note from your doctor.
All sickness or injury absences will be added to your employment record.
Sick pay
You may be eligible for contractual sick pay.
Other paid leave
You may be eligible for statutory paid leave, including
maternity leave
adoption leave
paternity leave
Shared Parental Leave
time off for dependants
bereavement leave]
Pension arrangements
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England & Wales note
This version is drafted for England & Wales. Scotland and Northern Ireland differ on some points — for example notice periods and tribunal procedure. Tell GitLaw where you hire and it adjusts the draft.
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