How to Write a Resignation Letter: Step-by-Step Guide for Employees
Updated 17 October 2025
This template provides a formal letter of resignation for an employee to notify their employer of their decision to leave the company. It includes sections for the last day of work, an expression of gratitude, and an offer to assist with the transition process.
From
[sender name/address]
To
[description]
[recipient name/address]
Date: , 20
RE: Letter of Resignation
Dear , [employer name]
I am writing to inform you that I've decided to resign from my position at the company. My last day of work will be .
I would like to express my gratitude for the opportunities and experiences I had while working at this company. I have learned a lot and grown both personally and professionally here.
I hope that we can work together to ensure that my departure goes smoothly. I am willing to assist in training my replacement and ensure that all my responsibilities are properly handed over.
Thank you for your understanding and support during my time at the company.
Sincerely,
[sender signature]
About this template
What is this template?
How to Write a Resignation Letter: Step-by-Step Guide for Employees is a free, ready-to-use Employment template you can open, customize, and download on GitLaw. It gives you a professionally structured starting point, so you never have to draft from a blank page. The wording is plain and modern, organized into clear sections that are easy to read, edit, and adapt to your own situation before you share or sign it.
When should you use it?
Reach for this Employment template whenever you need a reliable agreement quickly and want to be sure the essentials are covered. It suits individuals, freelancers, startups, and established businesses alike. Instead of paying for a document drafted from scratch, you can start here, tailor the details to your arrangement, and have a polished draft ready in minutes. Always review the final wording against the laws that apply where you live or do business.
What's typically included?
A well-drafted Employment usually sets out the parties involved, the scope of the agreement, and each side's rights and responsibilities. Expect sections covering key terms and definitions, how long the agreement lasts, how it can be ended, and what happens if something goes wrong. This template brings those building blocks together in a sensible order, so you can focus on the specifics rather than worrying about what to include. Open it to read the full document, then sign up to edit, negotiate, and e-sign it directly in GitLaw.