Job Offer for Employers
This template is an offer of employment letter extended to a successful candidate. It outlines key terms and conditions of employment, including salary, start date, work location, hours, benefits, holiday entitlement, and probationary period. The letter also details procedures for grievances and disciplinary matters, forming part of the employment contract upon acceptance.
[candidate’s full name]
[candidate’s address]
[date of letter]
Dear [candidate’s first name],
Following [the organisation’s recent selection / your recent interview], I am writing to offer you the post of [title of job] at the salary of [amount] per year, starting on [start date].
On starting, you will report to [manager’s name]. This is a [permanent / fixed-term / temporary post /temporary post to cover for maternity leave]. The other main terms and conditions of your employment will be:
Continuous employment – your previous employment [counts / does not count] as part of a period of ‘continuous employment’ (working for the same employer without a significant break). This began on [date continuous employment started].
Place of work – [insert address]
Other places you may be required to work at – [insert addresses]
Working abroad – you may be required to travel outside of the UK for a total of up to [number of months] in any 12-month period. [insert terms that apply to working abroad].
Hours of work – [number] per week, [days and times]
Salary – reviewed every [period – for example, 12 months] with [ job title of manager – for example, your head of department]. Your monthly salary will be paid into your [bank / building society account] on the [date – for example, 1st] of each month
Benefits – [insert outline of perks – for example, company car and sales commission – and where more information can be found]
Company pension – [insert where more information can be found]
Collective agreements – [insert details of any collective agreements or state if there are none]
Holiday entitlement – [number] days per year plus [number] bank holidays. The holiday year runs from [dates – for example, 1 April to 31 March]
Holiday pay – [insert details, including how holiday pay is calculated if candidate leaves]
Absence – if you’re absent from work for any reason you must inform [name] by telephone as soon as possible, but no later than [deadline].
Sick pay – you may be entitled to be paid if you’re not able to work due to sickness or injury. [insert terms of statutory sick pay and any contractual sick pay].
Other paid leave – [insert details of any statutory or additional paid leave candidate is entitled to]
Probationary period – there will be a probationary period of [length of probationary period] which will have to be completed satisfactorily. [insert conditions of probationary period].
Performance management – a review with [name or job title] every [period], with a full structured appraisal every [period].
Training – [insert details of any training that must be completed by the candidate and whether this is paid for by the employer]. [insert details of non-compulsory training provided or where to find information about this].
Notice period – [insert details]
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England & Wales note
This version is drafted for England & Wales. Scotland and Northern Ireland differ on some points — for example notice periods and tribunal procedure. Tell GitLaw where you hire and it adjusts the draft.
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