Reasonable Adjustment Confirmation Letter (UK) (Acas)
Updated 10 October 2025
This document is a template for an employer to confirm reasonable adjustments for an employee. It outlines the agreed-upon adjustments, the date of discussion, and a plan for review, ensuring the employee's needs are met in the workplace. This letter helps formalize the support provided.
Reasonable Adjustment Confirmation Letter
A template for an employer to confirm an employee's reasonable adjustments.
Instructions or options to fill in this template are in [square brackets].
[letter date]
Dear [employee name],
I am writing to confirm your reasonable adjustment request.
We met to discuss your request for reasonable adjustments on [meeting date].
Give a summary of the meeting and the request. Include the specific concerns about work and the adjustments discussed.
We agreed to put in place the following reasonable adjustments to support you.
Give specific details of the adjustment and the expected outcome.
We agreed to review the adjustments in [review period] to see how the adjustments are working for you and for [organization name].
We agreed that this review will take place
give details on how, for example face to face with a line manager or by email.
If you want to discuss the adjustments before the review,
give details of how to do this, for example talk to your line manager.
Yours sincerely,
signature
[full name of manager / employer]
About this template
What is this template?
Reasonable Adjustment Confirmation Letter (UK) (Acas) is a free, ready-to-use Employment Contracts template you can open, customize, and download on GitLaw. It gives you a professionally structured starting point, so you never have to draft from a blank page. The wording is plain and modern, organized into clear sections that are easy to read, edit, and adapt to your own situation before you share or sign it.
When should you use it?
Reach for this Employment Contracts template whenever you need a reliable agreement quickly and want to be sure the essentials are covered. It suits individuals, freelancers, startups, and established businesses alike. Instead of paying for a document drafted from scratch, you can start here, tailor the details to your arrangement, and have a polished draft ready in minutes. This version is drafted with England & Wales in mind, though you should always review the final wording against the laws that apply to you.
What's typically included?
A well-drafted Employment Contracts usually sets out the parties involved, the scope of the agreement, and each side's rights and responsibilities. Expect sections covering key terms and definitions, how long the agreement lasts, how it can be ended, and what happens if something goes wrong. This template brings those building blocks together in a sensible order, so you can focus on the specifics rather than worrying about what to include. Open it to read the full document, then sign up to edit, negotiate, and e-sign it directly in GitLaw.