Shared Parental Leave Letter for Employers by Acas
Updated 17 October 2025
This template provides a confirmation letter for an employee regarding their entitlement to Shared Parental Leave and Statutory Shared Parental Pay. It outlines the confirmed leave and pay weeks and details the process for the employee and their partner to request changes to their entitlements.
Letter for Confirmation of Entitlement to Shared Parental Leave (Template)
[date dd/mm/yy]
Dear ..............,
Thank you for telling us about your entitlement to take Shared Parental Leave.
We confirm that, based on the information you have given us, you are entitled to take Shared Parental Leave.
We can confirm that you currently have ……. weeks of Shared Parental Leave to take. You have …… weeks of Statutory Shared Parental Pay.
If you and your partner wish to change the amount of leave and/or pay that you’re each entitled to, then you must tell us in writing:
any Shared Parental Leave or Pay you or your partner have already booked
the number of weeks you’re adding to your entitlement from your partner’s entitlement or the number of weeks you are giving to your partner
when you expect to take any more weeks of Shared Parental Leave
You will also need to give us a declaration signed by you and your partner both agreeing to the change.
If you have any questions about your Shared Parental Leave and pay entitlement, please do not hesitate to speak to ……..[name of manager/ HR department].
Yours sincerely,
..............
About this template
What is this template?
Shared Parental Leave Letter for Employers by Acas is a free, ready-to-use Employment Contracts template you can open, customize, and download on GitLaw. It gives you a professionally structured starting point, so you never have to draft from a blank page. The wording is plain and modern, organized into clear sections that are easy to read, edit, and adapt to your own situation before you share or sign it.
When should you use it?
Reach for this Employment Contracts template whenever you need a reliable agreement quickly and want to be sure the essentials are covered. It suits individuals, freelancers, startups, and established businesses alike. Instead of paying for a document drafted from scratch, you can start here, tailor the details to your arrangement, and have a polished draft ready in minutes. Always review the final wording against the laws that apply where you live or do business.
What's typically included?
A well-drafted Employment Contracts usually sets out the parties involved, the scope of the agreement, and each side's rights and responsibilities. Expect sections covering key terms and definitions, how long the agreement lasts, how it can be ended, and what happens if something goes wrong. This template brings those building blocks together in a sensible order, so you can focus on the specifics rather than worrying about what to include. Open it to read the full document, then sign up to edit, negotiate, and e-sign it directly in GitLaw.