Letter to a Worker Asking for Permission for a Doctor's Report by Acas
Updated 17 October 2025
This document is a template for a letter from an organization to a worker, requesting permission to obtain a medical report from their doctor. It outlines the worker's rights regarding access to medical records under the Access to Medical Records Act 1988 and confirms secure data handling in compliance with GDPR.
Letter to a Worker Asking for Permission for a Doctor's Report
To: [worker's name]
[Worker's address]
From: [your name]
[Name of your organisation]
[Address of your organisation]
[Today's date]
Dear [worker's name]
We want to get a medical report from your doctor to [manage sick pay / plan work / support you].
We would like information about:
their absence from work, including absence dates
their health condition, such as a broken wrist]
Under the access to Medical Records Act 1988 you have the right to:
refuse us permission to get a medical report
ask to see the doctor's report before it is sent to us
ask the doctor to correct the report if it contains anything inaccurate or misleading
refuse to allow the report to be shared with us
change your mind about not seeing the report before it is sent to us – provided you tell your doctor within 21 days of us applying for the report
ask to see a copy of the report at any time within 6 months of it being completed
If you want to see the report before it is sent to us, you must contact your doctor within 21 days of us applying for the report to arrange to see it the report. If you do not contact the doctor within 21 days, they can send the report directly to us.
You may need to pay a fee to your doctor to see a copy of the report.
The report will only be shared with [add names]. We confirm that we will store the report securely in line with the General Data Protection Regulation (GDPR).
Please sign and return the attached consent form.
Yours sincerely,
[Your name]
[Your telephone number]
[Your email address]
About this template
What is this template?
Letter to a Worker Asking for Permission for a Doctor's Report by Acas is a free, ready-to-use Employment Contracts template you can open, customize, and download on GitLaw. It gives you a professionally structured starting point, so you never have to draft from a blank page. The wording is plain and modern, organized into clear sections that are easy to read, edit, and adapt to your own situation before you share or sign it.
When should you use it?
Reach for this Employment Contracts template whenever you need a reliable agreement quickly and want to be sure the essentials are covered. It suits individuals, freelancers, startups, and established businesses alike. Instead of paying for a document drafted from scratch, you can start here, tailor the details to your arrangement, and have a polished draft ready in minutes. This version is drafted with England & Wales in mind, though you should always review the final wording against the laws that apply to you.
What's typically included?
A well-drafted Employment Contracts usually sets out the parties involved, the scope of the agreement, and each side's rights and responsibilities. Expect sections covering key terms and definitions, how long the agreement lasts, how it can be ended, and what happens if something goes wrong. This template brings those building blocks together in a sensible order, so you can focus on the specifics rather than worrying about what to include. Open it to read the full document, then sign up to edit, negotiate, and e-sign it directly in GitLaw.