Notice of Disciplinary Meeting Letter
Updated 17 October 2025
This template is a formal letter used by an employer to notify an employee about an upcoming disciplinary hearing. It outlines the specific topic of concern, lists any enclosed evidence, and informs the employee of their right to be accompanied by a work colleague or a trade union representative. The letter also mentions possible consequences that may arise from the hearing.
Notice of Disciplinary Meeting Letter
[today's date]
Dear [name of employee]
I am writing to tell you that you are required to attend a disciplinary hearing on [hearing time] which is to be held in [location of hearing].
At this hearing the question of disciplinary action against you, in accordance with the Company Disciplinary Procedure, will be considered with regard to:
[topic]
I enclose the following evidence:
[evidence].
The possible consequences arising from this hearing might be:
[consequences].
You are entitled, if you wish, to be accompanied by another work colleague or a trade union representative. If you would like to be accompanied, please let me know the name of your chosen companion [requested notice for companion] before the hearing.
Yours sincerely
Signed:
[name of manager]
Further letters as the process continues are available here: https://www.acas.org.uk/templates-for-employers
About this template
What is this template?
Notice of Disciplinary Meeting Letter is a free, ready-to-use Dispute resolution template you can open, customize, and download on GitLaw. It gives you a professionally structured starting point, so you never have to draft from a blank page. The wording is plain and modern, organized into clear sections that are easy to read, edit, and adapt to your own situation before you share or sign it.
When should you use it?
Reach for this Dispute resolution template whenever you need a reliable agreement quickly and want to be sure the essentials are covered. It suits individuals, freelancers, startups, and established businesses alike. Instead of paying for a document drafted from scratch, you can start here, tailor the details to your arrangement, and have a polished draft ready in minutes. Always review the final wording against the laws that apply where you live or do business.
What's typically included?
A well-drafted Dispute resolution usually sets out the parties involved, the scope of the agreement, and each side's rights and responsibilities. Expect sections covering key terms and definitions, how long the agreement lasts, how it can be ended, and what happens if something goes wrong. This template brings those building blocks together in a sensible order, so you can focus on the specifics rather than worrying about what to include. Open it to read the full document, then sign up to edit, negotiate, and e-sign it directly in GitLaw.