Return to Work Meeting (Acas)
This template provides a structured framework for conducting and recording return-to-work meetings following an employee's sick leave. It guides discussions on the reasons for absence, fitness to return, and any necessary support or reasonable adjustments to facilitate a smooth reintegration into the workplace. This ensures compliance and proper documentation of the process.
Template Return to Work Meeting
Use this template to structure and record a return to work meeting after sick leave.
Date: [meeting date]
Employee name: [employee name]
Name and role of person carrying out the meeting: [meeting conductor name], [meeting conductor role]
Updates
Have you updated the employee on any changes at work while they have been away?
Yes / no
[give details]
Confidentiality
Have you let the employee know that the information they share will stay confidential?
You should only share this information with someone else if the employee agrees that you need to.
Yes / no
[give details]
Details of absence
What was the reason for the absence?
[give details]
Was the absence linked to disability or pregnancy?
Yes / no
[give details]
Length of absence:
[give details]
Number of days of absence in the last 12 months:
[For organisations with an absence trigger point policy] Is the employee close to reaching any absence trigger points?
Yes / no
[If they have reached a trigger point] Have you agreed a date for an absence review to discuss further support?
Yes / no
Discussion questions
Is the employee ready to return to work?
Yes / no
Do they have a doctor’s note saying they are fit for work?
Yes / no
Has their doctor recommended any actions, for example a phased return to work?
Yes / no
[give details]
Have you agreed any actions to support the employee’s return to work?
This might include:
reasonable adjustments – required by law (Equality Act 2010) to reduce or remove a disadvantage related to someone’s disability
an occupational health referral
mental health support
changes to the employee's hours or duties
Yes / no
[give details]
Is there anything that might affect their recovery or cause the sickness to happen again?
Yes / no
[give details]
Next steps
Has the employee already returned to work?
Yes / no
If not, have you agreed a date for the employee to return?
Yes / no
[give details] Include date of next review meeting if they are not returning
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