Shared Parental Leave Letter for Employers (UK) (Acas)
Updated 13 October 2025
This letter serves to confirm an employee's entitlement to Shared Parental Leave and Statutory Shared Parental Pay, based on the information they have provided. It also outlines the process for the employee and their partner to make changes to their respective leave and pay entitlements. The document specifies the requirements for notifying the employer of any such changes.
Letter for Confirmation of Entitlement to Shared Parental Leave (Template)
[date]
Dear [employee name],
Thank you for telling us about your entitlement to take Shared Parental Leave.
We confirm that, based on the information you have given us, you are entitled to take Shared Parental Leave.
We can confirm that you currently have [number of weeks] weeks of Shared Parental Leave to take. You have [number of weeks] weeks of Statutory Shared Parental Pay.
If you and your partner wish to change the amount of leave and/or pay that you’re each entitled to, then you must tell us in writing:
any Shared Parental Leave or Pay you or your partner have already booked
the number of weeks you’re adding to your entitlement from your partner’s entitlement or the number of weeks you are giving to your partner
when you expect to take any more weeks of Shared Parental Leave
You will also need to give us a declaration signed by you and your partner both agreeing to the change.
If you have any questions about your Shared Parental Leave and pay entitlement, please do not hesitate to speak to [manager name].
Yours sincerely,
[signatory name]
About this template
What is this template?
Shared Parental Leave Letter for Employers (UK) (Acas) is a free, ready-to-use Employment Contracts template you can open, customize, and download on GitLaw. It gives you a professionally structured starting point, so you never have to draft from a blank page. The wording is plain and modern, organized into clear sections that are easy to read, edit, and adapt to your own situation before you share or sign it.
When should you use it?
Reach for this Employment Contracts template whenever you need a reliable agreement quickly and want to be sure the essentials are covered. It suits individuals, freelancers, startups, and established businesses alike. Instead of paying for a document drafted from scratch, you can start here, tailor the details to your arrangement, and have a polished draft ready in minutes. This version is drafted with England & Wales in mind, though you should always review the final wording against the laws that apply to you.
What's typically included?
A well-drafted Employment Contracts usually sets out the parties involved, the scope of the agreement, and each side's rights and responsibilities. Expect sections covering key terms and definitions, how long the agreement lasts, how it can be ended, and what happens if something goes wrong. This template brings those building blocks together in a sensible order, so you can focus on the specifics rather than worrying about what to include. Open it to read the full document, then sign up to edit, negotiate, and e-sign it directly in GitLaw.