Written statement template: employee
This template provides a written statement of employment particulars, outlining the essential terms and conditions of employment as required by law. It covers details such as start date, job title, pay, working hours, holiday entitlement, and procedures for grievances and disciplinary matters. Employers can adapt this template to meet specific business needs.
Written statement template: employee
This is a template for a ‘written statement of employment particulars’. An employer can adapt this template, although certain details must be included.
Find out more about written statements and contracts on the Acas website
Instructions or options to fill in this template are in [square brackets].
____________________________________________________________________________
This written statement lists the terms and conditions (‘particulars’) of your employment with us as of [date] which are required to be given to you under the Employment Rights Act 1996.
Names of the employee and employer
You [name of employee] began working for [name of employer].
Start date and continuous employment
Your employment started on [date employment started].
[Use either A or B]
Your previous employment does not count as part of a period of ‘continuous employment’ (working for the same employer without a significant break).
Your previous employment with [name of previous employer or employers] counts as part of your ‘continuous employment’ (working for the same employer without a significant break) which began on [date continuous employment started].
Job title or a brief description of the job
[Use either job title or brief description of the job]
Job title
You’ll be employed as a [job title].
Brief description of the job
[Use either A or B]
A brief description of your work is [give details].
Your responsibilities are set out in the job description attached to this statement.
[Optional] Your job description may be amended by us and, in addition to duties set out in the job description, you may be required to undertake additional or other reasonable duties as necessary to meet the needs of our business.
Pay
Your pay will be [give terms of scale or rate of pay, or of the method of calculating pay].
You’ll be paid [for example, daily, weekly, monthly].
Place of work
[Use either or both options]
Your normal place of work is [address].
You may be required to work at [details or address of other workplace].
[Optional] Working abroad
You may be required to travel outside of the UK for a total of up to [number of months] in any 12-month period.
[Note: if an employee may be required to travel abroad for longer than 1 month, use the relevant following options.]
You’ll be paid in [currency] while you’re working outside the UK.
While you're working outside the UK, in addition to your pay, you’ll be paid [give details of any additional pay or payments].
While you're working outside the UK, you’ll be entitled to [give details of any additional benefits, for example use of a company vehicle].
The terms and conditions relating to your return to the UK are [terms and conditions].
Working hours
Your normal working days and hours are [working days and hours] with a daily [paid / unpaid] lunch break of [time / duration] [depending on pro rata hours agreed].
[Optional] Variable hours or days of work
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England & Wales note
This version is drafted for England & Wales. Scotland and Northern Ireland differ on some points — for example notice periods and tribunal procedure. Tell GitLaw where you hire and it adjusts the draft.
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