Who can see my documents?

Private by default - and you can always see who has access.

Every document you create is private by default, whether you create it in your own space or inside an organisation. Other members of your organisation cannot see it until you share it or change its visibility. The one exception is an organisation Owner, who can reach every file in the organisation.

How access is granted

You control access through two mechanisms:

• Direct invitations - share a document with a specific person and assign them a role: Viewer (read-only), Editor (can edit and reshare), or Owner (full control including deletion).
• Shared links - generate a link that anyone with it can open, or restrict the link to invited collaborators only. Links can be revoked at any time.

Files inside an organisation

A document owned by an organisation is still private to your colleagues until you share it. Share it with the organisation when you want them to find and collaborate on it. An organisation Owner is the exception: a file created in an organisation belongs to the organisation, not to the person who created it, so the Owner can see every file in it - including private ones. If a document is especially sensitive, keep it in a separate organisation.

External parties

You can share documents with counterparties or clients outside your organisation. They only ever see the specific document you share - never your other files, your organisation, or its members.

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For full details on roles, link controls, and access settings, see File sharing permissions in personal and organisation accounts.