Grievance Letter
Updated 17 October 2025
This document is a template for a formal grievance letter, designed for an employee to raise a complaint with their employer, HR manager, or line manager. It provides a structured way to outline the issue and request a meeting, allowing for an accompanying person. This template helps individuals formally address workplace concerns.
Grievance Letter
[today’s date]
Dear [name of your employer / hr manager/ line manager],
I am writing to raise a formal grievance.
I have a [problem with / complaint about] [give details].
I would be grateful if you could let me know when I can meet you to talk about my grievance. I would like to be accompanied at the meeting by [name].
Yours sincerely,
[your name]
About this template
What is this template?
Grievance Letter is a free, ready-to-use Dispute resolution template you can open, customize, and download on GitLaw. It gives you a professionally structured starting point, so you never have to draft from a blank page. The wording is plain and modern, organized into clear sections that are easy to read, edit, and adapt to your own situation before you share or sign it.
When should you use it?
Reach for this Dispute resolution template whenever you need a reliable agreement quickly and want to be sure the essentials are covered. It suits individuals, freelancers, startups, and established businesses alike. Instead of paying for a document drafted from scratch, you can start here, tailor the details to your arrangement, and have a polished draft ready in minutes. Always review the final wording against the laws that apply where you live or do business.
What's typically included?
A well-drafted Dispute resolution usually sets out the parties involved, the scope of the agreement, and each side's rights and responsibilities. Expect sections covering key terms and definitions, how long the agreement lasts, how it can be ended, and what happens if something goes wrong. This template brings those building blocks together in a sensible order, so you can focus on the specifics rather than worrying about what to include. Open it to read the full document, then sign up to edit, negotiate, and e-sign it directly in GitLaw.