Resignation acceptance letter template
Updated 17 October 2025
This template provides a formal letter from an employer acknowledging and accepting an employee's resignation. It details the employee's final day of work, information regarding final pay, and instructions for returning company property. The template also includes optional sections for deductions from final pay or an offer of pay in lieu of notice.
Resignation acceptance letter template
[today's date]
Dear [name of employee],
I confirm receipt of your resignation dated [date of employee's resignation].
I can confirm your final day of work will be [date].
You will receive your final pay on [date].
Your total final pay, including owed holiday [and deductions], will be [£xxx.xx].
Next two parts are optional
– if final pay includes any deductions
– if pay in lieu of notice applies
We've deducted money from your final pay for [deduction amount].
We would like to offer you pay in lieu of notice. We will discuss this with you further.
Please return any company property to [contact person] at [business address] on your final day. This includes your [list of items to return].
If you need an employment reference, please contact [name of person or department to contact].
Thank you for all your work during your time at [business or organisation name].
Yours sincerely,
[your name]
[your position]
[business or organisation name]
About this template
What is this template?
Resignation acceptance letter template is a free, ready-to-use Employment template you can open, customize, and download on GitLaw. It gives you a professionally structured starting point, so you never have to draft from a blank page. The wording is plain and modern, organized into clear sections that are easy to read, edit, and adapt to your own situation before you share or sign it.
When should you use it?
Reach for this Employment template whenever you need a reliable agreement quickly and want to be sure the essentials are covered. It suits individuals, freelancers, startups, and established businesses alike. Instead of paying for a document drafted from scratch, you can start here, tailor the details to your arrangement, and have a polished draft ready in minutes. Always review the final wording against the laws that apply where you live or do business.
What's typically included?
A well-drafted Employment usually sets out the parties involved, the scope of the agreement, and each side's rights and responsibilities. Expect sections covering key terms and definitions, how long the agreement lasts, how it can be ended, and what happens if something goes wrong. This template brings those building blocks together in a sensible order, so you can focus on the specifics rather than worrying about what to include. Open it to read the full document, then sign up to edit, negotiate, and e-sign it directly in GitLaw.