GitLaw How-To guides
Share a document or invite a counterparty
All documents on GitLaw are private by default. This guide walks you through the different ways to share a document - whether with a colleague, an external counterparty, or anyone with a link.
For a full breakdown of what each role can do, see File sharing permissions in personal and organisation accounts.
Roles at a glance
| Role | Can edit | Can share | Can manage participants | Can delete |
|---|---|---|---|---|
| Owner | Yes | Yes | Yes (full control) | Yes |
| Editor | Yes | Yes | Yes (with limits) | No |
| Viewer | No | No | No | No |
Editors can invite new participants and promote others to Editor, but cannot remove Owners or grant the Owner role.
Invite someone by email
- Open the document you want to share.
- Open the sharing panel (look for a Share button or similar control).
- Enter the person's email address.
- Select a role - Editor or Viewer.
- Send the invitation.
The recipient will receive an email with a link to access the document. They do not need to be a member of your organisation - GitLaw supports sharing with anyone.
Create a shareable link
Instead of inviting people individually, you can generate a link to share.
- Open the sharing panel on the document.
- Create or view the shared link.
- Choose the audience:
- Anyone with the link - anyone who has the URL can open the document, including people who are not signed in.
- Invited only - the link only works for people who are already collaborators or have a pending invitation on that document.
- Set the link permission (Viewer or Editor).
- Copy and share the link.
A document can have one active shared link at a time. Updating the settings on an existing link reuses the same URL - you do not need to redistribute it.
Share with a counterparty for negotiation
Sharing with an external counterparty (for example, the other side in a contract negotiation) follows the same steps as inviting anyone else. A few things to keep in mind:
- Share with Viewer access so counterparties can review the document without making direct changes.
- A Viewer can create their own copy of the document, make edits to that copy, and submit it back to you as a change request for your review.
- Counterparties have no visibility into your organisation, its members, or any other documents - they only see what you share with them.
For more on the negotiation workflow, see Negotiate and redline a contract.
Revoke access
To remove an individual:
- Open the sharing panel on the document.
- Find the person in the participants list.
- Remove them or change their role.
To revoke a shared link:
- Open the sharing panel.
- Revoke the link.
Once revoked, the link stops working immediately. If you create a new link for the same document later, the same link ID is reactivated - it does not generate a new URL.
Who can see my document?
See Who can see my documents for a full explanation of visibility, organisation access settings, and public sharing options.