GitLaw How-To guides
Share a document or invite a counterparty
To share a document in GitLaw, open it, open the sharing panel via the Share button, enter the person's email address, choose Editor or Viewer, and send the invitation. They receive an email link and do not need to be in your organisation. You can also create a shareable link, which gives anyone who opens it view access; edit access always comes through an email invitation as Editor. All documents are private by default.
Before you start: a document in GitLaw that you own or can share.
How do I invite someone to a document by email?
- Open the document you want to share.
- Open the sharing panel (look for a Share button or similar control).
- Enter the person's email address.
- Select a role: Editor or Viewer.
- Send the invitation.
The recipient receives an email with a link to access the document. They do not need to be a member of your organisation; GitLaw supports sharing with anyone.
What can each role do?
| Role | Can edit | Can share | Can manage participants | Can delete |
|---|---|---|---|---|
| Owner | Yes | Yes | Yes (full control) | Yes |
| Editor | Yes | Yes | Yes (with limits) | No |
| Viewer | No | No | No | No |
Editors can invite new participants and promote others to Editor, but cannot remove Owners or grant the Owner role. For a full breakdown, see File sharing permissions in personal and organisation accounts.
How do I create a shareable link?
Instead of inviting people individually, you can generate a link to share:
- Open the sharing panel on the document.
- Create or view the shared link.
- Choose the audience: Anyone with the link (anyone who has the URL can open the document, including people who are not signed in) or Invited only (the link only works for people who are already collaborators or have a pending invitation on that document).
- Copy and share the link.
Anyone opening the document through the link gets view access. To give someone edit access, invite them by email and choose Editor.
A document can have one active shared link at a time. Updating the settings on an existing link reuses the same URL, so you do not need to redistribute it.
How do I share with a counterparty for negotiation?
Sharing with an external counterparty, for example the other side in a contract negotiation, follows the same steps as inviting anyone else. A few things to keep in mind:
- Share with Viewer access so counterparties can review the document without making direct changes.
- A Viewer can create their own copy of the document, make edits to that copy, and submit it back to you as a change request for your review.
- Counterparties have no visibility into your organisation, its members, or any other documents; they only see what you share with them.
For more on the negotiation workflow, see Negotiate and redline a contract.
How do I revoke access?
To remove an individual: open the sharing panel, find the person in the participants list, and remove them or change their role.
To revoke a shared link: open the sharing panel and revoke the link. Once revoked, the link stops working immediately. If you create a new link for the same document later, the same link ID is reactivated; it does not generate a new URL.
Frequently asked questions
Do people I share with need a GitLaw organisation account?
No. Anyone with an email address can be invited, and "Anyone with the link" sharing works even for people who are not signed in.
Can a counterparty see my other documents?
No. Counterparties have no visibility into your organisation, its members, or any other documents. They only see what you share with them.
What happens when I revoke a shared link?
It stops working immediately. Creating a new link later reactivates the same link ID rather than generating a new URL.
Related articles
- File sharing permissions in personal and organisation accounts
- Negotiate and redline a contract
- Who can see my documents
Reviewed by the GitLaw team. Last updated 29 July 2026.