Adam Frankel
General Counsel · Technology & AI
15+ years as General Counsel to technology, cloud & AI companies
Outsourcing Agreement for Converting Hard Copies of a Book in a Compact Disc
Open Legal LibraryUpdated 3 Jul 2026
OUTSOURCING AGREEMENT FOR CONVERTING HARD COPIES OF A BOOK INTO A COMPACT DISC (CD)
This Agreement for the conversion of the book titled "Intellectual Property Protection in India" is executed in ____________ on __________ 20____ by and between:
Golden Law Publishing Co. Pvt. Ltd., having their office at ____________________, represented by Mr. ____________, Manager, Golden Law Publishing Co. Pvt. Ltd. (hereinafter referred to as "the GLP Pvt. Ltd.")
AND
M/s Bluetec Web Services Pvt. Ltd., a company registered under the Companies Act, having their office at ____________________ and represented by Mr. ____________, Director, M/s Bluetec Web Services Pvt. Ltd. (hereinafter referred to as "M/s Bluetec Pvt. Ltd.")
WHEREAS the GLP Pvt. Ltd. has published the book "Intellectual Property Protection in India", it has decided to convert the hard copies of the above mentioned book into a soft copy version by getting the book digitized, and thereafter to put the contents of the book in a CD (Compact Disc) along with a Search Engine. The GLP Pvt. Ltd. floated a tender for this book vide tender document with closing date __________ 20____, and after evaluating the bids of various parties, the GLP Pvt. Ltd. has decided to award the project to M/s Bluetec Pvt. Ltd. on the following terms and conditions:
(1) M/s Bluetec Pvt. Ltd. would perform the job of digitisation (of the relevant portions marked for digitization) of the book, including Data Punching / Scanning, OCR Validation, Proof-reading (at an accuracy level of 99.9%), Tagging according to search parameters, Linking, Indexing, etc.
(2) M/s Bluetec Pvt. Ltd. would develop a search engine as per the GLP's requirement. The search engine would be licensed to the GLP Pvt. Ltd. for its perpetual use. The GLP Pvt. Ltd. would further be free to use this Search Engine for any purpose and would not be liable to pay M/s Bluetec Pvt. Ltd. any additional amount for such usage.
(3) The copyright of the contents of the CD, marketing rights and all other rights pertaining to the said CD would solely vest with the GLP Pvt. Ltd.
(4) M/s Bluetec Pvt. Ltd. undertakes to complete the assignment within a period of 100 days from the date of execution of this agreement.
(5) After the completion of the job, M/s Bluetec Pvt. Ltd. would give sufficient training, including technical aspects (relating to the features of the search engine developed by M/s Bluetec Pvt. Ltd.), to the people deputed by the GLP Pvt. Ltd. to facilitate their independent use of the search engine. The training must be to the satisfaction of the GLP Pvt. Ltd. in all aspects.
(6) M/s Bluetec Pvt. Ltd. would hand over the digitized contents of the book to the GLP Pvt. Ltd. after the completion of the job.
(7) The total project cost to be paid to M/s Bluetec Pvt. Ltd. would be as follows:
(a) Cost of developing the Search Engine – Rs. ____________ (Rupees ____________ only)
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About this template
What is this template?
This is a services agreement for the specific conversion of a printed book into a searchable digital format on a compact disc. It contains specific technical accuracy requirements of 99.9% and a mandatory 100-day delivery deadline. It is not a general software development agreement as it focuses heavily on data punching and physical page scanning.
When should you use it?
Use this when a publishing entity has selected a vendor via a tender process to handle book digitization and requires a license for a search engine. Use a Software Development Agreement instead if the primary goal is building a new software application from scratch rather than data conversion.
What's inside
| Clause | Name | What it does |
|---|---|---|
| 1 | Scope of Work | The service provider performs digitisation, data punching, scanning, and proof-reading at a 99.9% accuracy level. |
| 2 | Search Engine License | The provider licenses a search engine to the publisher for perpetual use without additional usage fees. |
| 3 | Ownership of Rights | Copyright of the CD contents and all marketing rights vest solely with the publishing company. |
| 4 | Timeline | The service provider must complete the entire assignment within 100 days of the agreement execution date. |
| 7 | Project Cost | Payment is calculated based on search engine development cost and a per-page rate for digitization. |
| 8 | Payment Terms | The publisher pays 25% of the total cost only after completion of the Master CD, with no advance payment. |
| 14 | Termination | The publisher may terminate the contract with three months' written notice for failure to meet time schedules or quality standards. |
| 15 | Force Majeure | Parties are excused from performance for events like war or power failure if notice is given within 21 days. |
| 16 | Arbitration | Disputes are referred to a sole arbitrator under the Arbitration and Conciliation Act 1996. |
Who it's for
- a publisher hiring a technical service provider to convert printed books into digital formats
- a digitization company developing a search engine and converting hard copies into CDs
- parties in India needing an outsourcing contract that incorporates existing tender document terms
How long it runs and how it's signed
How long
Runs until the work is done
Stated duration
100 days
Notice to end it
three months
Signed by
On behalf of M/s Bluetec Web Services Pvt. Ltd., On behalf of GLP Pvt. Ltd.
Witness
Required
Notarisation
Not required
Law it's drafted under
Refers to
Companies Act
Governed by
Arbitration and Conciliation Act, 1996
Jurisdiction
India
Document info
GitLaw document. Document created on Fri Jun 26th, 2026. Last updated on Fri Jul 3rd, 2026.
This document is public
Licensed under CC BY 4.0 (Attribution).
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