Outsourcing Agreement for Converting Hard Copies of a Book into a Compact Disc (India) by OLL
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Outsourcing Agreement for Converting Hard Copies of a Book in a Compact Disc (CD)
This Agreement for the conversion of the book titled Intellectual Property Protection in India is executed in ………. on ………… 2018 by
and
between
the Golden Law Publishing Co. Pvt. Ltd.
having their Office at ……………………. represented by
Mr. ……………….. Manager, Golden Law Publishing Co. Pvt. Ltd. (hereinafter referred to as ‘the GLP Pvt. Ltd.)
AND
M/s Bluetec Web Services Pvt. Ltd, a Company registered under the Companies Act having their office at ………………….
and represented by Mr. …………… Director, M/s Bluetec Web Services Pvt. Ltd, (hereinafter referred to as the M/s Bluetec Pvt. Ltd.)
WHEREAS the GLP Pvt. Ltd. has published the book Intellectual Property Protection in India it has decided to convert the hard copies of above mentioned book into a soft copy version by getting the book digitized and thereafter put the contents of the book in a CD (Compact Disc) along with a Search Engine. The GLP Pvt. Ltd. floated a tender for this book vide tender document with closing date …………2018 and after evaluating the bids of various parties, the GLP Pvt. Ltd. has decided to award the project to M/s Bluetec Pvt. Ltd. on the following terms and conditions:
(1) M/s Bluetec Pvt. Ltd. would perform the job of digitisation (of the relevant portions marked for digitization) of the book including Data punching / Scanning, OCR Validation, Proof-reading (at an accuracy level of 99.9%), Tagging according to search parameters, Linking, Indexing etc.
(2) M/s Bluetec Pvt. Ltd. would be developing a search engine as per the GLP’s requirement. The search engine would be licensed to the GLP Pvt.Ltd. for its perpetual use. The GLP Pvt. Ltd. would further be free to use this Search Engine for any purpose and would not be liable to pay to M/s Bluetec Pvt. Ltd. any additional amount for such usage.
(3) The copyright of the contents of the CD, marketing rights and all other rights pertaining to the said CD would solely vest with the GLP Pvt. Ltd.
(4) M/s Bluetec Pvt. Ltd. undertakes to complete the assignment within a period of 100 days from the date of execution of this agreement.
(5) After the completion of the job M/s Bluetec Pvt. Ltd. would give sufficient training including technical aspects (relating to the features of the search engine developed by the M/s Bluetec Pvt. Ltd. to the people deputed by the GLP Pvt. Ltd. to facilitate to use the search engine independently. The training must be up to the satisfaction of the GLP Pvt. Ltd. in all aspects.
(6) M/s Bluetec Pvt. Ltd. would hand over the digitized contents of the book to the GLP Pvt. Ltd. after the completion of the job.
(7) The total project cost to be paid to M/s Bluetec Pvt. Ltd. would be as follows.
(a) Cost of developing the Search Engine – Rs.……………. (Rupees……………. only)
(b) Digitization cost for each page (in hard copy) – Rs……….. per page
This is a preview. The full template is free on GitLaw.
This template is an outsourcing agreement for the digitization of printed books into digital formats and CD-ROMs. It covers the technical processes of scanning, OCR validation, and search engine development, while ensuring that the intellectual property rights remain with the publisher.
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About this template
What is this template?
This document is a service-level agreement for the physical-to-digital conversion of literary works. It contains specific performance metrics for OCR accuracy (99.9%) and detailed unit pricing for CD manufacturing components like jewel cases and manuals. It is not a software development agreement for a standalone application, but for an embedded search engine tool.
When should you use it?
Use this when a publisher needs to convert a specific title into a searchable digital format for distribution on CDs. Use a standard Software Development Agreement instead if the primary goal is a mobile or web application without physical media production.
What's inside
| Clause | Name | What it does |
|---|---|---|
| 1 | Scope of Work | Requires digitisation including scanning and OCR validation at a specific 99.9% accuracy level. |
| 2 | Search Engine Licensing | Grants the GLP Pvt. Ltd. a perpetual license to use the developed search engine for any purpose without additional fees. |
| 3 | Intellectual Property Rights | Vests all copyright and marketing rights for the CD contents solely with the GLP Pvt. Ltd. |
| 4 | Completion Period | Obliges the service provider to complete the entire digitisation assignment within 100 days of execution. |
| 5 | Training | Mandates technical training for the GLP Pvt. Ltd. staff on search engine features to the satisfaction of the publisher. |
| 7 | Project Cost | Sets fixed rates for engine development and per-page digitisation, with an initial CD lot of 750 units. |
| 8 | Payment Terms | Prohibits advance payments and restricts the first payment to 25% of the total cost upon completion of the Master CD. |
| 14 | Termination | Permits the GLP Pvt. Ltd. to terminate the agreement with three months' written notice for unsatisfactory execution or quality. |
| 15 | Force Majeure | Suspends performance for events like power failure or strikes, requiring notice within 21 days of occurrence. |
| 16 | Arbitration | Mandates that all disputes be referred to a sole arbitrator appointed by the GLP Pvt. Ltd. Chief Manager. |
Who it's for
- a publishing company digitising hard copy books for distribution on physical media
- a technology vendor providing data punching and OCR validation services in India
- a publisher requiring a perpetual license for search software developed by a third party
How long it runs and how it's signed
Law it's drafted under
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