Approving Policies
A simple board resolution for the approval of company policies for a company in England and Wales. To be inserted in the general board resolution template provided by GitLaw.
Approval and Adoption of Company Policies
IT IS RESOLVED THAT:
Approval of policies
The board hereby approves and adopts the following policies (together, the "Policies") in the form produced to the board:
[names of policies to be adopted]
Effective date
The Policies shall take effect from [policy effective date].
Implementation
Any director be authorised to take such steps as they consider necessary or desirable to implement the Policies within the Company, including communicating the Policies to relevant officers, employees and contractors.
Review and amendment
The Policies shall be kept under review by the board and may be amended, replaced or withdrawn from time to time by further resolution of the board, subject to any requirements of applicable law or the Company’s Articles.
Record keeping
Copies of the Policies as approved shall be retained with the Company’s statutory and corporate records.
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About this template
What is this template?
This is a corporate board resolution used to create a formal paper trail for the adoption of internal regulations. It is not a policy itself, but rather the legal mechanism that makes other documents official company policy. It specifically names the documents being adopted and identifies the exact date they come into force.
When should you use it?
Use this when you have finished drafting an internal policy, such as a health and safety or privacy policy, and need the board to officially authorize it. Use a Written Resolution or Minutes of a Board Meeting instead if you are recording the entire meeting rather than just this specific decision.
What's inside
| Clause | Name | What it does |
|---|---|---|
| Approval of policies | Approval of policies | The board formally adopts the specific list of documents identified in the template's placeholder as the official Company Policies. |
| Effective date | Effective date | The adopted policies become active and enforceable on the specific date entered into the template field. |
| Implementation | Implementation | Authorises any director to take necessary steps to distribute the policies to officers, employees, and contractors. |
| Review and amendment | Review and amendment | Reserve the board's power to replace or withdraw policies by future resolution subject to the Company’s Articles. |
| Record keeping | Record keeping | Requires that copies of the approved policies be maintained alongside the Company’s statutory and corporate records. |
Who it's for
- a board of directors needing to formalise the adoption of internal compliance or HR policies
- a company secretary updating corporate records after a board meeting
- directors authorizing the communication of new workplace rules to staff and contractors
How long it runs and how it's signed
England & Wales note
This version is drafted for England & Wales. Scotland and Northern Ireland differ on some points — for example notice periods and tribunal procedure. Tell GitLaw where you hire and it adjusts the draft.
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