Adam Frankel
General Counsel · Technology & AI
15+ years as General Counsel to technology, cloud & AI companies
Copyright Infringement Notice by EasyLegalDocs
This template is a formal Notice of Copyright Infringement. It is used by a copyright holder to inform an infringing party about the unauthorized use of their copyrighted materials and to demand an immediate cease and desist. The notice also warns of potential legal action if compliance is not met by a specified deadline.
NOTICE OF COPYRIGHT INFRINGEMENT
Date: [Date of Notice]
To: [Infringing Party]
Re: Unauthorized Use of Copyrighted Materials
Dear [Infringing Party],
We are writing to notify you of a breach concerning copyrighted materials. It has come to our attention that [Name of Copyright Works] has/have been unlawfully used by your entity, specifically in [Use of Copyrighted Works].
This unauthorized use infringes upon the exclusive rights granted to [Copyright Holder], the original copyright owner of [Name of Copyright Works]. Your actions not only violate copyright law but also undermine the rights of content creators and the integrity of their works.
To rectify this situation:
Immediately cease and desist any and all further unauthorized use of [Name of Copyright Works].
Confirm in writing by [Deadline Date] that you have complied with this notice and that all unauthorized use, distribution, reproduction, or any form of dissemination of [Name of Copyright Works] has been halted and/or removed.
Failure to comply by the stated deadline may result in legal action against you for copyright infringement, which may include monetary damages, injunctive relief, and the reimbursement of legal costs and fees.
This letter does not constitute an exhaustive statement of our rights, legal or otherwise, in connection with the above matter, nor does it waive or prejudice any such rights, all of which are expressly reserved.
For any clarifications or to discuss this matter further, please contact us at the following:
[Contact Details]
We expect your immediate attention to this serious matter.
Sincerely,
[Copyright Holder]
[Contact Details]
About this template
What is this template?
This is a formal legal letter sent to a party suspected of violating intellectual property rights. It contains a specific deadline for compliance and a demand for written confirmation of the removal of infringing materials. It is not a court-issued injunction or a DMCA takedown notice specifically formatted for an internet service provider.
When should you use it?
Use this letter when you discover a specific instance of unauthorized use of your creative work and want to resolve the matter before filing a lawsuit. If you are instead responding to a claim of infringement made against you, use a Response to Copyright Infringement Claim.
What's inside
| Clause | Name | What it does |
|---|---|---|
| Re: Unauthorized Use of Copyrighted Materials | Unauthorized Use | Identifies the specific copyrighted works and the nature of the unlawful use by the infringing party. |
| 1 | Cease and Desist | Orders the immediate cessation of all unauthorized use, distribution, or reproduction of the named works. |
| 2 | Compliance Deadline | Sets a specific deadline date for the recipient to provide written confirmation that all infringing activities have halted. |
| This letter does not constitute | Reservation of Rights | Expressly reserves all legal rights and remedies including potential claims for monetary damages and injunctive relief. |
Who it's for
- a copyright owner discovering their specific creative works are being used without authorization in a particular medium
- an entity requiring a formal record of a cease and desist demand before escalating to litigation
How long it runs and how it's signed
How long
Used once
Signed by
Copyright Holder
Witness
Not required
Notarisation
Not required
United States note
This version is drafted for US law generally. Contract, employment and consumer rules vary by state — for example on non-competes and at-will employment. Tell GitLaw which state applies and it adjusts the draft.
Jurisdiction
United States of America
Document info
HTML document. Document created on Fri Sep 26th, 2025. Last updated on Fri Nov 14th, 2025.
This document is public
Licensed under CC BY 4.0 (Attribution).
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