Adam Frankel
General Counsel · Technology & AI
15+ years as General Counsel to technology, cloud & AI companies
Employment Verification Letter
This template provides a standard UK employment verification letter confirming an individual’s employment status, job title, dates of service, and remuneration. It is intended for use in common third-party checks such as mortgage or loan applications, rental agreements, employment referencing, and immigration matters.
Employment Verification Letter
A UK employment verification letter is an official document issued by an employer confirming an employee’s job title, salary, and dates of service, often required for the reasons listed below. It should be on company letterhead, signed by HR or a manager, and include contact details to verify the information.
Key Components
Employee Details (full name and address)
Job Title and Employment Status (current/former, part time/full time)
Dates of Employment (start and end dates as applicable)
Salary and Bonus Information (if required), including payment frequency
Employer Details: Company name, letterhead, and contact details of verifying person
When is it Required?
Mortgage/Loan Applications (to confirm income stability)
Rental Agreements (to prove ability to pay rent)
New Employment (background checks or referencing)
Visa/Immigration (to confirm employment status)
Company letterhead
[company name]
[company address]
Date: [date]
To whom it may concern,
Re: Employment Verification for [employee name]
Use this option for former employees:
This letter confirms that [employee name] was employed by [company name] from [employee start date] to [employee termination date] on a [hours and employment basis]. Their title was [employee job title] and their remuneration was [employee salary and bonus details].
Use this option for current employees:
This letter confirms that [employee name] is and has been employed by [company name] since [employee start date] on a [hours and employment basis]. Their title is [employee job title] and their remuneration is [employee salary and bonus details]. To the best of our knowledge, the employee’s employment is ongoing and not subject to notice at the date of this letter.
If employee is employed on a fixed-term basis, include the end date of their engagement.
This letter is issued at the request of the employee, who has consented to the disclosure of the information contained herein. This letter is provided for verification purposes only and does not constitute a guarantee of continued employment or income.
[company name] has registration number [company registration number] and a registered address at [company address]. If you have additional questions or require further information, please feel free to contact [company contact person] at [company contact details].
Yours sincerely,
Insert representative signature
[company representative's name]
[company representative's job title]
[company name]
About this template
What is this template?
This is a formal letter issued by a UK employer to confirm specific details about a person's employment history and financial remuneration. It contains specific fields for the employee's registration number and a confirmation that the employment is not currently subject to notice. It is not an employment contract or a comprehensive disciplinary reference.
When should you use it?
Use this document when a third party requires evidence of a person's job title and salary to assess financial risk or legal status. Use a Settlement Agreement instead if the document is being provided as part of a negotiated exit from the business.
Who it's for
- a UK employer confirming job title and salary for a current employee's mortgage application
- a company verifying the previous employment dates and final remuneration for a former staff member
- an organization providing proof of employment status for a worker's visa or immigration application
- an employer certifying income stability for an employee's rental agreement
How long it runs and how it's signed
How long
Used once
Signed by
company representative
Witness
Not required
Notarisation
Not required
Also needed
company letterhead
England & Wales note
This version is drafted for England & Wales. Scotland and Northern Ireland differ on some points — for example notice periods and tribunal procedure. Tell GitLaw where you hire and it adjusts the draft.
Categories
Jurisdiction
England & Wales
Document info
HTML document. Document created on Sat Feb 7th, 2026. Last updated on Sat Feb 7th, 2026.
This document is public
Licensed under CC BY 4.0 (Attribution).
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