Adam Frankel
General Counsel · Technology & AI
15+ years as General Counsel to technology, cloud & AI companies
Event Planning Contract Template - Free Legal Template
2247bit.ioUpdated 17 Oct 2025
This Event Planning Contract outlines the agreement between a client and an event planner for organizing a specific event. It details the planner's responsibilities, payment terms, and cancellation policies. The contract also includes provisions for dispute resolution and governing law, ensuring a clear understanding of the engagement.
EVENT PLANNING CONTRACT
This Event Planning Contract (hereinafter referred to as the "Contract") is made and effective [effective date] (the “Effective Date”),
BY AND BETWEEN: | [client name], with an address of [client address], hereinafter referred to as the “Client”. |
AND: | [planner name], with an address of [planner address], hereinafter referred to as the “Planner”, collectively referred to as the “Parties”. |
EVENT BACKGROUND
The event is scheduled to take place on , on the specified date(s) where the Client intends to organize the event described below:
[description]
PLANNER DUTIES
The Client hereby engages the Planner to perform the following responsibilities related to the event:
[description]
The Planner must obtain written consent from the Client before entering into any contractual agreements or issuing deposits or invoices.
PAYMENTS
The Client agrees to pay the Planner a total sum of for the services rendered. The Planner will provide an invoice upon payment.
CANCELLATION POLICY
The Client reserves the right to cancel this Contract at any time. A full refund will be provided if the cancellation is made days before the event commences. If the Client cancels less than days prior to the event, no refund will be issued. The Planner also reserves the right to cancel this Contract at any time. In the event of Planner's cancellation, a replacement planner agreed upon by the Client will be provided. The Planner will refund any funds previously received from the Client as a budget for the event or other purposes.
DISPUTE RESOLUTION ALTERNATIVES
Any dispute or disagreement arising from or in connection with this Contract shall be resolved through arbitration/mediation/negotiation (circle one) according to the laws of .
LEGAL FEES
In the event of a dispute resulting in legal action, the prevailing party shall be entitled to recover legal fees, including attorney’s fees or other related expenses.
SEVERABILITY
If any provision of this Contract is determined to be invalid or unenforceable by a competent court, the remaining provisions shall remain in effect as intended by the Parties.
ENTIRE AGREEMENT
This Contract constitutes the entire agreement and understanding between the Parties regarding its subject matter, superseding all prior agreements, understandings, inducements, and conditions, whether expressed or implied, oral or written, concerning the same. The terms of this Contract prevail over any inconsistent course of performance or trade usage.
GOVERNING LAW
This Contract shall be governed by and interpreted in accordance with the laws of .
SIGNATURE AND DATE
The Parties mutually agree to the terms and conditions stated in this Contract, signifying their acceptance through the signatures below:
CLIENT | PLANNER |
Signed [signature] | Signed [signature] |
Print Name | Print Name |
Date | Date |
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HTML document. Document created on Tue Jul 15th, 2025. Last updated on Fri Oct 17th, 2025.
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