Reasonable Adjustment Confirmation Letter
Updated 17 October 2025
This template is a confirmation letter for an employee's reasonable adjustment request. It outlines the agreed-upon adjustments, the date of discussion, and details for a future review, ensuring support for the employee in the workplace. The letter also provides guidance on how the employee can discuss adjustments before the scheduled review.
Reasonable adjustment confirmation letter
[today's date]
Dear [name of employee],
I am writing to confirm your reasonable adjustment request.
We met to discuss your request for reasonable adjustments on [date].
[give a summary of the meeting and the request. include the specific concerns about work and the adjustments discussed]
We agreed to put in place the following reasonable adjustments to support you. [give specific details of the adjustment and the expected outcome].
We agreed to review the adjustments in [time period] to see how the adjustments are working for you and for [name of organisation].
We agreed that this review will take place [give details on how, for example face to face with a line manager or by email].
If you want to discuss the adjustments before the review, [give details of how to do this, for example talk to your line manager].
Yours sincerely,
[signature and full name of manager / employer]
About this template
What is this template?
Reasonable Adjustment Confirmation Letter is a free, ready-to-use Employment template you can open, customize, and download on GitLaw. It gives you a professionally structured starting point, so you never have to draft from a blank page. The wording is plain and modern, organized into clear sections that are easy to read, edit, and adapt to your own situation before you share or sign it.
When should you use it?
Reach for this Employment template whenever you need a reliable agreement quickly and want to be sure the essentials are covered. It suits individuals, freelancers, startups, and established businesses alike. Instead of paying for a document drafted from scratch, you can start here, tailor the details to your arrangement, and have a polished draft ready in minutes. Always review the final wording against the laws that apply where you live or do business.
What's typically included?
A well-drafted Employment usually sets out the parties involved, the scope of the agreement, and each side's rights and responsibilities. Expect sections covering key terms and definitions, how long the agreement lasts, how it can be ended, and what happens if something goes wrong. This template brings those building blocks together in a sensible order, so you can focus on the specifics rather than worrying about what to include. Open it to read the full document, then sign up to edit, negotiate, and e-sign it directly in GitLaw.