Recruitment Privacy Policy by Basecamp
This document outlines Basecamp's recruitment privacy policy, detailing the types of personal data collected from job applicants, how it is stored in their applicant tracking systems (Workable and Basecamp), and the duration for which it is retained. It also informs applicants about their rights to access, correct, update, or delete their data, and provides guidance for EU residents regarding GDPR complaints.
Recruitment Privacy Policy
Last updated: October 15, 2021
What we collect, where we store it, and how long we keep it
When you apply for a job at Basecamp (the company), we may store your data in two places. 1) When you apply, your information is collected via an application form in Workable, our applicant tracking system. 2) If you progress to later selection stages, your information is colocated in Basecamp (the application). Candidate data we collect and process in Workable and Basecamp are used for selection purposes only. Access to your personal information is limited to Basecamp employees who participate in the selection process.
We collect and store these data because we have a legitimate interest: we are trying to hire for a position and we need information from any candidate who applies for the role. If you apply for a job at Basecamp, we ask for your explicit consent so that we can accept your application information, transfer it to the US, and review your candidacy.
For more information about your rights to your data, please view our general privacy policy; all the rights outlined there also apply to your data as a candidate.
We keep records in Workable for all applicants, and Workable records consist of:
Your job application materials (full name, e-mail address, your answers to any short answer questions required in the application, your cover letter, your CV/resume);
Internal assessment notes about your application;
Emails with you concerning the selection process.
We keep records in Basecamp for some applicants, only those who progress to later selection rounds, and Basecamp records consist of:
Your job application materials (full name, e-mail address, your answers to any short answer questions required in the application, your cover letter, your CV/resume);
Internal assessment notes about your application and interviews;
Reference contact information and notes on the results of reference checks.
For most candidates, we'll store your data in Workable and in Basecamp until we successfully fill the open position. We'll keep your personal data for up to two years if you advance to a take-home exercise or interview stage of our hiring process. We do this to maintain a pool of recent, qualified applicants, should the position re-open or should we decide to hire for another similar role. You can ask us to access, correct, update, or delete your data at any time by emailing Andrea LaRowe, [email protected].
If you submit an unsolicited job application through a channel other than Workable, you'll receive direction to re-submit your application through Workable. Any personal information you've included, like a resume, will be immediately deleted.
If you have questions about your personal data as a job applicant, you can contact: Basecamp, LLC Andrea LaRowe, [email protected] 2045 W Grand Ave Ste B PMB 53289 Chicago, IL 60612
If you are in the EU, you can identify your specific authority to file a GDPR complaint at https://edpb.europa.eu/about-edpb/board/members_en.
This is a preview. The full template is free on GitLaw.
5.0 out of 5 on Google
Read reviewsAs seen in
United States note
This version is drafted for US law generally. Contract, employment and consumer rules vary by state — for example on non-competes and at-will employment. Tell GitLaw which state applies and it adjusts the draft.
Frequently asked questions
A template isn't binding on its own - like any contract, it becomes binding once it's properly completed and signed. Templates in our curated library are professionally drafted for US or UK law; review any template before you sign it.
Yes. Chat with GitLaw to edit any section, or make changes directly in the editor.
Yes, read about team plans here.
Describe what you need in the chat and GitLaw will draft it for you.
Templates in our curated library are professionally drafted for US or UK law. The wider library comes from the GitLaw community and public sources - a solid starting point, but check any template fits your situation before you rely on it.
Mostly US and UK law. Some templates use general commercial terms that work across jurisdictions, and many note which law they're written for.
It depends on the situation. Templates work well for routine business agreements. For anything involving significant money, complex IP, employment, or areas you're unsure about, it's worth getting professional advice before you sign. GitLaw provides templates and tools, not legal advice.
Open any template in GitLaw and describe the change you want in the chat — 'make clause 4 mutual' or 'add a 30-day notice period', for example. GitLaw drafts the revised language and shows it as a suggested edit. You accept, reject, or keep editing from there.
Yes. Upload a Word, PDF, or Markdown file and GitLaw will open it in the editor. You can review, edit, or chat with GitLaw about it the same way you would with any template from the library.
Trusted by 5,000+ businesses
From template to signed, in one place
Every template opens in an editor with an AI agent alongside it.
Open
Pick a template and open it. Nothing to download, and no credit card to start.
Free to open
Edit with AI
Describe your situation in chat and the agent adapts the wording, clause by clause.
Tracked changes you can review
Send and sign
Share it for negotiation, then collect signatures without leaving GitLaw.
eSign included
Built for your legal work,
with practicing lawyers
Trained on 5,500+ clauses and specialist areas of law. Built with a standards committee of independent lawyers.
As seen in
Ready to get started?
No sales calls, no credit card. Just chat with GitLaw.
GitLaw provides templates and tools, not legal advice. Templates are a starting point, not a substitute for advice on your situation - for anything significant, speak to a qualified lawyer.