Supplier Approval Form: Simplifying the Vendor Approval Process

Updated 17 October 2025

This document is a Supplier Approval Form designed to collect comprehensive information from potential suppliers. It covers company details, business information, quality management systems, environmental and social compliance, and requires supplier references. The form concludes with a declaration of accuracy from an authorized representative.

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Supplier Approval Form

Company Information
Company Name:
Address:
City:	State/Province:
Country:	Zip/Postal Code:
Phone Number:	Fax Number:
Website:
Contact Person:	Title:
E-mail:	Phone Number:

Business Information
Type of Business:	[manufacturer, distributor, wholesaler, other]
Nature of Products/Services:	[please provide a brief description]
Years in Business:
Number of Employees:
Annual Sales Revenue ( $/£/€ ):

Quality Management
Do you have a Quality Management System [qms] in place? [yes/no]*
If yes, please specify the standard [e.g., iso 9001,as9100, etc.]
QMS Certification Number:
Certification Expiry Date:
Certifying Body:

Environmental and Social Compliance
Do you have an Environmental Management System [ems] in place? [yes/no]*
If yes, please specify the standard [e.g., iso 14001, etc.]
EMS Certification Number:
Certification Expiry Date:
Certifying Body:
Do you comply with all applicable labor laws and regulations in your region? [yes/no]*
Do you have a written policy on child labor? [yes/no]*
Do you have a written policy on forced labor? [yes/no]*
Do you have a written policy on discrimination? [yes/no]*

Supplier References
Reference 1
Company Name:
Contact Person:
Phone Number:
E-mail:
Reference 2
Company Name:
Contact Person:
Phone Number:
E-mail:

By submitting this form, I hereby declare that the information provided above is true and accurate to the best of my knowledge. I understand that any false statements or omissions may result in disqualification from the supplier approval process.

Declaration
Name of Authorized Representative:
Title:
Date:

Thank you for your interest in becoming an approved supplier. We look forward to reviewing your submission and will be in touch with you regarding the next steps in the process.

About this template

What is this template?

Supplier Approval Form: Simplifying the Vendor Approval Process is a free, ready-to-use Commercial law template you can open, customize, and download on GitLaw. It gives you a professionally structured starting point, so you never have to draft from a blank page. The wording is plain and modern, organized into clear sections that are easy to read, edit, and adapt to your own situation before you share or sign it.

When should you use it?

Reach for this Commercial law template whenever you need a reliable agreement quickly and want to be sure the essentials are covered. It suits individuals, freelancers, startups, and established businesses alike. Instead of paying for a document drafted from scratch, you can start here, tailor the details to your arrangement, and have a polished draft ready in minutes. Always review the final wording against the laws that apply where you live or do business.

What's typically included?

A well-drafted Commercial law usually sets out the parties involved, the scope of the agreement, and each side's rights and responsibilities. Expect sections covering key terms and definitions, how long the agreement lasts, how it can be ended, and what happens if something goes wrong. This template brings those building blocks together in a sensible order, so you can focus on the specifics rather than worrying about what to include. Open it to read the full document, then sign up to edit, negotiate, and e-sign it directly in GitLaw.