Training Costs Agreement
Updated 17 October 2025
This agreement outlines the terms under which an employer covers the costs of an employee's training course. It specifies the conditions under which the employee is required to reimburse these costs, such as voluntary withdrawal, dismissal, or resignation within a certain period after the course. The agreement also details how deductions for these costs may be made from the employee's wages.
TRAINING COSTS AGREEMENT
THIS AGREEMENT is dated [date of agreement]
AND IS MADE BETWEEN:
[name of employee] and
[name of employer], [company's name].
WHEREAS:
The Employee is employed by the Employer as a [job title]
The Employer has booked a place for the Employee in relation to training and development in [subject] with [name of training provider], [course name].
IT IS HEREBY AGREED AND DECLARED THAT:
In consideration of the Employer meeting the costs of the Course which are set out in the Schedule to this Agreement ([the costs]), the Employee undertakes to reimburse to the Employer the Costs if:
(i) he/she voluntarily withdraws from or terminates the Course early without the Employer’s prior written consent;
(ii) he/she is dismissed or otherwise compulsorily discharged from the Course, unless the dismissal or discharge arises out of the discontinuance generally of the Course;
(iii) he/she resigns from the employment of the Employer either prior to completion of the Course or within twelve months after the end of the course, except that in the latter case, the amount which would otherwise be due to the Employer shall be reduced by 1/12th part for each complete calendar month after the end of the Course during which the Employee remains employed by the Employer.
To the extent permitted by law, the Employee agrees that the Employer may deduct a sum equal to the whole or part of the Costs due in accordance with Clause 1 (iii) under the terms of this Agreement from his/her wages (as defined in Section 27 of the Employment Rights Act 1996) or from any other allowances, expenses or other payments due to the Employee.
The amount due to the Employer under the terms of this Agreement is a genuine attempt by the Employer to assess its loss as a result of the termination of the Employee’s employment and takes into account the derived benefit to the Employer. This Agreement is not intended to act as a penalty on the Employee upon termination of his/her agreement.
SIGNED:
[signature] [name of employee]
[signature] [name of manager]
for and on behalf of [company's name] Limited.
NB: This Agreement must be signed by both parties prior to the commencement of the Course.
SCHEDULE OF COSTS
(Insert details of the costs to be incurred by the Employer in relation to the Course e.g. the Course fees, the costs of books or other materials, any other expenses paid in connection with the Course).
Course Fees:
Cost of books/materials (if applicable):
\ Any other expenses:
About this template
What is this template?
Training Costs Agreement is a free, ready-to-use Employment template you can open, customize, and download on GitLaw. It gives you a professionally structured starting point, so you never have to draft from a blank page. The wording is plain and modern, organized into clear sections that are easy to read, edit, and adapt to your own situation before you share or sign it.
When should you use it?
Reach for this Employment template whenever you need a reliable agreement quickly and want to be sure the essentials are covered. It suits individuals, freelancers, startups, and established businesses alike. Instead of paying for a document drafted from scratch, you can start here, tailor the details to your arrangement, and have a polished draft ready in minutes. This version is drafted with England & Wales in mind, though you should always review the final wording against the laws that apply to you.
What's typically included?
A well-drafted Employment usually sets out the parties involved, the scope of the agreement, and each side's rights and responsibilities. Expect sections covering key terms and definitions, how long the agreement lasts, how it can be ended, and what happens if something goes wrong. This template brings those building blocks together in a sensible order, so you can focus on the specifics rather than worrying about what to include. Open it to read the full document, then sign up to edit, negotiate, and e-sign it directly in GitLaw.