Written Statement of Employment Particulars
This document serves as a standard statement of terms and conditions, also known as a written statement of employment particulars. It details essential aspects of an employee's engagement, including their start date, job title, salary, working hours, holiday and sick pay entitlements, pension provisions, and outlines disciplinary and grievance procedures. This template provides a foundational framework for the employment relationship.
Standard statement of terms and conditions/ written statement of employment particulars
You [name of employee] commenced employment with [name of employer] on [date when employment commenced].
Your previous employment with [name of previous employer or employers] does count as part of your previous employment which therefore began on [date continuous employment commenced].
Or
No employment with a previous employer counts as part of your period of continuous employment.
You are employed as a [job title].
Or
A brief description of the work for which you are employed [brief job description].
Your place of work is [address of workplace].
Or
You are required/permitted to work at the following places: [places of work].
Your pay will be [state salary or wage or scale or method of calculating remuneration].
You will be paid [state intervals eg weekly or monthly and the date and method of payment].
We provide all family-friendly rights in accordance with statute, including both leave and pay in relation to maternity, adoption and paternity, shared parental leave arrangements and bereavement. Details of these rights and who qualifies for them are available in the staff handbook/in a separate document.
Your hours of work are [particulars of working time, including any normal working hours], to be worked [state what days of the week the employee is normally expected to work and, if there are no set days, state how the days are to be decided, eg by monthly rota, and any limitations, eg monday to saturday only].
You will be expected to work reasonable overtime as business needs permit/you will be required to work such overtime as is required by management. The overtime rate is [give details of overtime rate].
You will be required to successfully complete a probationary period of [insert period, usually three or six months] starting from the date you commenced work. We reserve the right to extend the probationary period for such further period as we consider appropriate and we will inform you in writing if we wish to do so. During the probationary period, our full disciplinary and performance management procedures will not apply to you (and, during or at the end of probation, either party may terminate the contract on giving one week’s notice in writing).
Your holiday entitlement is [include details of paid holiday and whether that includes or excludes public holidays, and state on what basis you calculate holiday pay accrued and whether any carry over is permitted]
In case of incapacity for work due to sickness, you will be entitled to Statutory Sick Pay at the current rate.
We operate a scheme to provide for pay during sickness [include here any details of any additional sick pay provided by the employer].
Or
Particulars of any terms and conditions relating to incapacity for work due to sickness or injury, including any provision for sick pay, can be found in [refer to external document or company policy]
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This version is drafted for England & Wales. Scotland and Northern Ireland differ on some points — for example notice periods and tribunal procedure. Tell GitLaw where you hire and it adjusts the draft.
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