Adam Frankel
General Counsel · Technology & AI
15+ years as General Counsel to technology, cloud & AI companies
AGREEMENT TO SUPPLY GOODS AS PER SAMPLE
THIS AGREEMENT is made this ______ day of ____________ in the year 20____,
BETWEEN ____________________, aged about ______ years, son of ____________________, resident of ____________________________________ (hereinafter called "the Seller") of the one part;
AND ____________________ Ltd., a company incorporated under the ____________________, with its registered office at ____________ (hereinafter called "the Purchasers") of the other part,
AND WITNESSETH as under:
1. That the Seller shall supply to the Purchasers ______ quintals of pure white cotton of the variety known as ____________________, according to the sample sealed by the parties and kept with the parties for reference in future in case of need.
2. That the total quantity of cotton shall be supplied within ______ months from the date hereof.
3. That the Purchasers shall pay for each instalment of cotton received, its full price within ______ week(s) of receipt, after the same has been received by, and checked for quality by, Shri ____________________ of the Purchaser Mills. In case the said Shri ____________________, after checking the cotton, rejects it as below standard or not of the variety contracted, then no price shall be paid by the Purchasers, whether the same has been forthwith removed by the Seller from the custody of the said Shri ____________ or not. In case the cotton, after rejection, is not removed within two days after having been rejected, the Mills shall have the option to auction it at the risk and cost of the Seller without any reference to the Seller, and shall deduct the cost of the auction and storage charges at Rs. ____________ per quintal per day, and make available the balance of the sale price to the Seller.
4. That the parties hereto shall accept the decision of the said Shri ____________________ of the Purchaser Mills in regard to the quality and standard of the cotton as final and binding.
5. That the said period fixed for the supply of the entire quantity (not including any quantity rejected) shall be considered as of the essence of the contract; and if the Seller fails to adhere to this condition, the Purchasers shall have the right to repudiate the contract and purchase the quantity not supplied from any person, party or firm at such price as may then be ruling, and claim from the Seller the expenses and loss incurred or suffered by the Purchasers in so buying.
IN WITNESS WHEREOF the above-named parties have respectively set their hands — Shri ____________________ himself acting for the Seller, and Shri ____________________, the Managing Director, acting for the Purchasers and sealing the contract with the seal of the Company — the day and the year first above-written.
Sd. ________________________
Seller
For ____________________ Ltd.
Sd. ________________________
Managing Director
(Common Seal of the Company)
WITNESSES:
1. ________________________
2. ________________________
About this template
What is this template?
This document is a commodity supply agreement centered on sample-matching and third-party quality verification. It contains specific storage charge provisions at a daily rate per quintal and an express right for the buyer to auction rejected goods. It is not a general framework agreement as it contemplates a fixed total quantity and a specific physical sample.
When should you use it?
Use this when selling or buying bulk materials where quality is verified against a physical sample by a specific inspector. Use a Supply of Goods Agreement if the relationship is ongoing without a specific finite quantity or if quality is determined by industry standards rather than a unique sample.
What's inside
| Clause | Name | What it does |
|---|---|---|
| 1 | Supply of Goods | The Seller agrees to supply a specific number of quintals of white cotton matching a sealed sample kept by both parties. |
| 2 | Delivery Timeline | The Seller must deliver the total quantity of cotton within a specified number of months from the contract date. |
| 3 | Payment and Inspection | The Purchasers pay for instalments within a set number of weeks following quality verification by a named inspector. |
| 3 | Rejection and Disposal | Purchasers may auction rejected cotton at the Seller's risk if not removed within two days of rejection. |
| 4 | Finality of Inspection | Both parties agree that the named inspector's decision regarding cotton quality and standard is final and binding. |
| 5 | Time of Essence | The supply period is of the essence, allowing the Purchasers to repudiate the contract and claim losses for non-delivery. |
Who it's for
- a seller providing agricultural commodities like cotton to a textile mill or factory
- a purchaser requiring goods to match a specific physical sample provided at the time of contracting
- parties establishing a designated individual whose quality assessment serves as the final determination for payment
How long it runs and how it's signed
How long
Runs until the work is done
Stated duration
[number] months
Signed by
Seller, Managing Director (for Purchaser)
Witness
Required
Notarisation
Not required
Also needed
company seal
Jurisdiction
India
Document info
GitLaw document. Document created on Fri Jun 26th, 2026. Last updated on Thu Jul 9th, 2026.
This document is public
Licensed under CC BY 4.0 (Attribution).
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