Anti-Spam Policy - free template for businesses
Updated 17 October 2025
This Anti-Spam Policy outlines the rules and regulations regarding unsolicited electronic commercial messages for a company's internet marketing activities. It defines spam, prohibits its transmission, and details the consequences for violations, including account termination. The policy applies to all individuals associated with the company's email accounts.
ANTI SPAM POLICY
This document informs you about the Anti-Spam Policy (“Policy”) established by [company name] (the “Company”) for internet marketing. If we find that you have violated the terms and conditions set forth in this policy, your membership will be revoked and any active account will be closed.
Scope
This policy applies to all individuals who have access to the company email account, including but not limited to users, members, customers, employees, and independent contractors.
Definition
For the purpose of this policy, "spam" refers to any unsolicited electronic commercial messages. This includes any activity where you transmit email messages, either directly or indirectly, to any email address that has not requested or consented to such transmission.
Indirect transmission of spam may include, but is not limited to:
Providing email addresses to third parties for the purpose of sending unsolicited commercial messages
Using scripts, bots, or other automated means to generate and send unsolicited commercial messages
Disguising the origin of the message or using false or misleading header information to bypass spam filters
Spam Filtering
The company’s messaging system will scan all incoming messages for spam. If you believe that your message was incorrectly marked as spam, please inform the message recipient so they can try other means of communication.
Zero Tolerance
The company strictly and uncompromisingly prohibits spamming. Mass emailing of unsolicited messages, or sending any unsolicited emails for marketing our products, services, or programs is strictly prohibited.
Advertisements
Advertisements that are posted in message boards or chat rooms, which is specifically prohibited by their terms and conditions, shall also be considered as spamming activity.
Posting topics or advertisements that are not relevant to the specific subject matter of a newsgroup, in flagrant violation of the newsgroup's terms and conditions, or if such newsgroup does not explicitly allow such postings, shall be considered as spamming activity for the purpose of this policy.
Examples of irrelevant topics may include, but are not limited to:
Promoting products, services, or websites unrelated to the newsgroup's designated topic
Posting job offerings in a newsgroup dedicated to discussing a specific hobby or interest
Advertising events or opportunities that do not align with the newsgroup's stated purpose or target audience
It is the responsibility of the poster to review and adhere to the specific rules and guidelines of each newsgroup before posting any advertisements or promotional content.
Reporting
If you have been spammed or have any suspicion of spamming, please contact us immediately by emailing [email address] so that we can investigate the situation.
Violation
If you are found to have violated the terms and conditions of this policy, we reserve the right to end your participation in our program, including terminating your account.
Policy Updates
The Company has the right to modify and/or change this Policy as necessary.
About this template
What is this template?
Anti-Spam Policy - free template for businesses is a free, ready-to-use Commercial law template you can open, customize, and download on GitLaw. It gives you a professionally structured starting point, so you never have to draft from a blank page. The wording is plain and modern, organized into clear sections that are easy to read, edit, and adapt to your own situation before you share or sign it.
When should you use it?
Reach for this Commercial law template whenever you need a reliable agreement quickly and want to be sure the essentials are covered. It suits individuals, freelancers, startups, and established businesses alike. Instead of paying for a document drafted from scratch, you can start here, tailor the details to your arrangement, and have a polished draft ready in minutes. Always review the final wording against the laws that apply where you live or do business.
What's typically included?
A well-drafted Commercial law usually sets out the parties involved, the scope of the agreement, and each side's rights and responsibilities. Expect sections covering key terms and definitions, how long the agreement lasts, how it can be ended, and what happens if something goes wrong. This template brings those building blocks together in a sensible order, so you can focus on the specifics rather than worrying about what to include. Open it to read the full document, then sign up to edit, negotiate, and e-sign it directly in GitLaw.