Employee Joining Form by EasyLegalDocs
This Employee Joining Form is designed for employers to collect crucial information from new hires. It covers personal and contact details, emergency contacts, job-specific information, educational background, previous employment history, banking details for payroll, and references. The form concludes with a declaration by the employee confirming the accuracy of the provided data.
Employee Joining Form
Personal Information
Full Name | |
Gender | Male / Female / Prefer not to say / Other: [Gender Other] |
Date of Birth | |
Nationality | |
Marital Status |
Contact Information
Permanent Address | |
Current Address | |
Telephone Number | |
E-mail Address |
Emergency Contact Information
Full Name | |
Relationship | |
Telephone Number | |
E-mail Address | |
Address |
Job Information
Position Title | |
Department | |
Supervisor/Manager | |
Start Date |
Education Information
School/University | |
Degree/Diploma | |
Year of Graduation | |
School/University | |
Degree/Diploma | |
Year of Graduation |
Previous Employment Information
Company | |
Position Held | |
Dates of Employment | |
Reason for Leaving | |
Company | |
Position Held | |
Dates of Employment | |
Reason for Leaving |
Banking Information
Bank Name | |
Account Number | |
Account Holder's Name | |
Bank Branch |
References
Name | |
Relationship | |
Telephone Number | |
Name | |
Relationship | |
Telephone Number | |
I hereby confirm that all the above information is accurate to the best of my knowledge.
Declaration
Signature | |
Date |
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About this template
What is this template?
This is a structured administrative intake form for new employees and is not an employment contract or offer letter. It contains specific tables for banking details, previous employment history, and educational degrees to facilitate HR onboarding.
When should you use it?
Use this document when a candidate has already accepted a position and needs to provide practical data for payroll and HR systems. Use an Employment Agreement instead if you need to define legal terms of service, notice periods, or salary amounts.
What's inside
| Clause | Name | What it does |
|---|---|---|
| 2 | Personal Information | Collects the individual's full name, gender, date of birth, nationality, and marital status. |
| 2 | Contact Information | Records permanent and current addresses alongside telephone and e-mail contact details. |
| 2 | Emergency Contact Information | Requires the name, relationship, and contact information for an individual to be reached in emergencies. |
| 2 | Job Information | Specifies the position title, department, supervisor, and the official start date for the role. |
| 2 | Banking Information | Captures the bank name, account number, branch, and account holder's name for salary processing. |
| 2 | Declaration | Provides a confirmation that all provided information is accurate and includes a signature and date line. |
Who it's for
- an HR department collecting payroll and personal details from a new hire on their start date
- a company maintaining personnel files for emergency contact and educational verification purposes
How long it runs and how it's signed
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