Adam Frankel
General Counsel · Technology & AI
15+ years as General Counsel to technology, cloud & AI companies
Equality and Diversity Monitoring Form (UK) (Acas)
Open Legal LibraryUpdated 8 Oct 2025
This document is an Equality and Diversity Monitoring Form template designed to help an organization collect anonymous data on the diversity of its job applicants or existing workforce. Its main purpose is to ensure the organization meets the aims of its equality policy and complies with the Equality Act 2010. The information provided is voluntary, confidential, and used solely for monitoring purposes.
Template Equality and Diversity Monitoring Form
[organisation name] wants to meet the aims and commitments set out in our equality policy. This includes not discriminating under the Equality Act 2010.
Please complete this form to help us understand the diversity of our job applicants/workforce.
Completing this form is voluntary. The information provided will be kept confidential. The information is going to be used to help us understand the diversity of our organisation.
Include for job applicants: None of the information you provide will be linked to your application.
If you have any questions about the form contact [contact details].
Please return the completed form to [email address].
Age
What is your age?
[ ] 19 or under
[ ] 20 to 29
[ ] 30 to 39
[ ] 40 to 49
[ ] 50 to 59
[ ] 60 to 69
[ ] 70+
[ ] Prefer not to say
Disability
Do you have a disability, impairment or health condition which affects your day-to-day activities?
[ ] Yes
[ ] No
[ ] Prefer not to say
The information in this form is for monitoring purposes only. If you believe you need a reasonable adjustment, then please discuss this with your manager/the manager running the recruitment process.
Ethnicity
What is your ethnicity?
This may be different to your nationality, place of birth or citizenship.
Asian or Asian British
[ ] Asian British
[ ] Bangladeshi
[ ] Chinese
[ ] Indian
[ ] Pakistani
[ ] Another Asian background, please say what or tap here to enter text.
[ ] Prefer not to say
Black, African, Caribbean or Black British
[ ] African
[ ] Black British
[ ] Caribbean
[ ] Another Black, African or Caribbean background, please say what or tap here to enter text.
[ ] Prefer not to say
Mixed or Multiple ethnic groups
[ ] Asian and White
[ ] Black African and White
[ ] Black Caribbean and White
[ ] Another Mixed or Multiple ethnic group, please say what or tap here to enter text.
[ ] Prefer not to say
White
[ ] English
[ ] Gypsy or Irish Traveller
[ ] Irish
[ ] Northern Irish
[ ] Scottish
[ ] Welsh
[ ] Other European
[ ] Another White background, please say what or tap here to enter text.
[ ] Prefer not to say
Another ethnic group
[ ] Arab
[ ] Another ethnic group, please say what or tap here to enter text.
[ ] Prefer not to say
Religion or belief
What is your religion or belief?
[ ] No religion or belief
[ ] Buddhist
[ ] Christian
[ ] Hindu
[ ] Jewish
[ ] Muslim
[ ] Sikh
[ ] Another religion or belief, please say which or tap here to enter text.
[ ] Prefer not to say
Sex
What is your sex?
[ ] Female
[ ] Male
This is a preview. The full template is free on GitLaw.
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About this template
What is this template?
This is a voluntary demographic data collection instrument used to monitor organisational diversity. It is not an application form or a contract of employment and specifically states that provided data will not be linked to job applications. It contains specific categories for age, disability, ethnicity, religion, sex, gender reassignment, and sexual orientation.
When should you use it?
Use this form when inviting candidates for interview or conducting an annual workforce audit to assess progress against an equality policy. Use a reasonable adjustment request form instead if an individual requires specific physical or procedural changes to their working environment.
Who it's for
- a UK employer tracking diversity data for job applicants during a recruitment process
- an organisation monitoring the demographic composition of its existing workforce
- a data controller needing an Equality Act 2010 compliant monitoring questionnaire
How long it runs and how it's signed
How long
Used once
Law it's drafted under
Refers to
Equality Act 2010
England & Wales note
This version is drafted for England & Wales. Scotland and Northern Ireland differ on some points — for example notice periods and tribunal procedure. Tell GitLaw where you hire and it adjusts the draft.
Jurisdiction
England & Wales
Document info
HTML document. Document created on Fri Sep 26th, 2025. Last updated on Wed Oct 8th, 2025.
This document is public
Licensed under CC BY 4.0 (Attribution).
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