Formulaic Privacy Notice by Mozilla
The Formulaic Privacy Notice explains how Mozilla collects, processes, and protects personal information for users of Formulaic, its AI template and querying service, and clarifies data sharing with third-party LLM providers such as Google, Anyscale, and OpenAI. It is an official policy issued by Mozilla, a well-established open-source organisation, providing trusted guidance on user data rights, storage, deletion, and compliance with major privacy laws such as GDPR and CCPA.
[service name] Privacy Notice
Last Updated [date of last update]
This privacy notice applies to [service name], a service that allows users to query, create, share, and manage templates for querying artificial intelligence (AI) based large language models (LLMs) (the “Service”). The Service is owned, licensed, and operated by [organization name] (referred to herein as “we,” “us,” “our,” or “[company name]”).
This privacy notice explains what information [service name] collects, shares, and processes, and why. We also adhere to the [company name] Privacy Policy when we receive, handle, and share personal information. Your use of the Service constitutes your acceptance of this privacy notice, which incorporates by reference our Terms of Service.
Things you should know
We collect the following information directly from you when you use the Service:
Username: This is a unique, public-facing account name chosen by you. Any content that you choose to publish on the [service name] website or otherwise contribute to the Service will include this username. We use this username to attribute you with any content you contribute or publish when using the Service, as well as to enforce our Content Policies [link to content policies].
Account information: We may collect personal information, such as your name, username, contact information, and any other information that you provide to us in connection with the creation or administration of your account.
Formulas, Inputs and Outputs: There are currently no LLM or similar AI-based platforms operated by or affiliated with [company name]. However, the Service allows you to query selected LLMs offered by third parties (“Third-Party Models”) by inputting information into templates (“Formulas”) made available by the Service, as well as any Formulas that you yourself may choose to create and/or contribute to the Service. We process the content of your queries, as well as any amendments or updates you make to them, and any other content (including any media) you choose to upload to the Service (“Inputs”) in order to run them through Third-Party Models and generate results (“Outputs”). We also store Inputs and Outputs in your account, and you can choose to export your Outputs to your computer.
Documents: The Service allows you to upload documents that you can then run queries against using the Third-Party Models to create your own Formulas which you can also share with others via a direct link. You can also run queries on the documents using template Formulas. We will retain a copy of your document until you delete it. Deleting the document from a Formula does not delete your full Formula history. To delete not only the document, but your histories, you need to delete the Formula containing the document via your settings. After deletion in either instance, the document will no longer be available to any other users you have previously shared the Formula with.
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About this template
What is this template?
This notice is a public-facing disclosure document for a technology service that manages AI templates and queries. It specifies the processing of user 'Inputs' through third-party models and the temporary caching of model query data. It is not a data processing agreement or a bilateral contract.
When should you use it?
Use this notice when launching a web-based service that integrates third-party AI APIs and requires user account registration. Use a general website privacy policy instead if the service does not involve AI model interaction or user-generated content like Formulas.
What's inside
| Clause | Name | What it does |
|---|---|---|
| Things you should know | Things you should know | Identifies the collection of usernames, account information, Formulas, Inputs, and Outputs for processing through third-party AI models. |
| Technical data | Technical data | Specifies that basic telemetry data and IP addresses are collected, with server logs automatically deleted after 30 days. |
| Information We Share | Information We Share | Lists Google Cloud Provider, Anyscale, and OpenAI as the third-party processors utilized to facilitate the Service and host content. |
| Children | Children | Prohibits the use of the Service by children under 18 years of age and mandates the deletion of their personal information. |
| Account Information | Account Information | Permits users to terminate their account and request deactivation or deletion of information from active databases. |
| Information for EU, EEA, Swiss, California, Connecticut, Virginia and Utah users | Information for EU, EEA, Swiss, California, Connecticut, Virginia and Utah users | Outlines rights under GDPR and CCPA, including the right to access data and the right to know what is shared. |
Who it's for
- an organization operating a service that queries third-party LLMs using user-provided templates
- a technology provider collecting telemetry and interaction data for AI model performance analysis
- a service requiring user authentication via Google Account credentials
- an AI platform provider needing to comply with GDPR and CCPA disclosure requirements
Law it's drafted under
California note
This version is drafted for California. US contract and employment rules vary by state, so it will not transfer cleanly elsewhere. Tell GitLaw where the parties are and it adjusts the draft.
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