[platform name] Privacy Notice
Version [version number], effective [effective date]
Information We Collect and Share for [platform name]
Information Shared With Us and Other Participants
Account information: You will need a [company name] account to purchase a [platform name] Subscription. However, a user does not need an account to use [platform name]. Certain features (like storing your avatar), require an account. You can create an account through [platform name] or through [another platform]. If you create an account with your email address, we store a hashed version of your email address. If you create an account through [another platform], we receive the email address associated with your [another platform] account and your [another platform] avatar.
Room names and URLs: Rooms and room names are publicly accessible to anyone with the URL. [company name] stores the name and the URL for the link you share so you and others with the link to the Room can use it again.
Avatar data: Your selected avatar and name will be shared with other participants in your rooms and the host of your [platform name] instance. If you’re logged in to your account, we will store your avatar. If you’re not logged into your account, we will not store your avatar.
Voice data: If your microphone is on, [platform name] sends the audio to other users in the room. [company name] does not store the audio; we only receive it temporarily to transmit it to others in the room.
Chat: If you send messages in [platform name], [platform name] shares it with the other users in the room. [company name] does not store chats; we only receive it temporarily to transmit it to others in the room.
Photos and Videos You Take, and Photos, Videos, and Objects You Upload: If you take photos and video in a [platform name] room or upload photos, videos, or objects to a room, [company name] stores them so you can share them within the room. They are deleted within 72 hours unless you pin them. If you pin them they will be stored until you remove them from the room and they will be viewable by anyone who can access the room.
You can learn more by looking at the code itself: [platform name] (the front-end) Dialog (the webRTC server), Reticulum (the backend web server), [platform name]-Ops (the infrastructure code), Discord Bot (enables users to connect their Discord community to [platform name]).
Other Information We Receive
We use technical, interaction, error, and website analytics data to help us improve the [platform name] experiences:
Technical data: We receive data about the type of devices used to interact with [platform name], as well as their operating systems, languages, the names and versions of browsers, and other data needed to load and operate a room.
This is a preview. The full template is free on GitLaw.
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About this template
What is this template?
This is a specialized privacy policy for a virtual world or avatar-based platform. It contains specific terms for the handling of voice data, 3D object storage, and hashed email addresses. It is not a general website privacy policy and lacks standard employment data clauses.
When should you use it?
Use this when launching a virtual reality or 3D communication service that integrates with Discord or AWS. Use a standard Website Privacy Policy instead if the service does not involve real-time audio or 3D asset creation.
What's inside
| Clause | Name | What it does |
|---|---|---|
| Information Shared With Us and Other Participants | Account information | States that the company stores a hashed version of the user's email address if they create an account directly. |
| Voice data | Voice data | Confirms audio is received temporarily for transmission but is not stored by the company. |
| Photos and Videos You Take | Photos and Videos | Deletes uploaded media within 72 hours unless the user pins the object for longer storage. |
| Website Analytics Data | Website Analytics Data | Authorizes data collection via a specified analytics tracking tool including city-level location and viewport size. |
| Information We Collect about Your Subscription | Payment information | Limits stored payment data to the billing address and the last four digits of the payment method. |
| Who Hubs May Disclose Information To | The Hubs Host | Requires sharing the username and account creation date with the subscriber who created the specific instance. |
Who it's for
- a provider of virtual reality spaces offering both free and subscription-based tiers
- a 3D platform allowing users to upload custom avatars and scenes
- an operator integrating third-party search tools like Sketchfab and Tenor
Law it's drafted under
United States note
This version is drafted for US law generally. Contract, employment and consumer rules vary by state — for example on non-competes and at-will employment. Tell GitLaw which state applies and it adjusts the draft.
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