Job Offer for Employers
Updated 17 October 2025
This template is an offer of employment letter extended to a successful candidate. It outlines key terms and conditions of employment, including salary, start date, work location, hours, benefits, holiday entitlement, and probationary period. The letter also details procedures for grievances and disciplinary matters, forming part of the employment contract upon acceptance.
[candidate’s full name]
[candidate’s address]
[date of letter]
Dear [candidate’s first name],
Following [the organisation’s recent selection / your recent interview], I am writing to offer you the post of [title of job] at the salary of [amount] per year, starting on [start date].
On starting, you will report to [manager’s name]. This is a [permanent / fixed-term / temporary post /temporary post to cover for maternity leave]. The other main terms and conditions of your employment will be:
Continuous employment – your previous employment [counts / does not count] as part of a period of ‘continuous employment’ (working for the same employer without a significant break). This began on [date continuous employment started].
Place of work – [insert address]
Other places you may be required to work at – [insert addresses]
Working abroad – you may be required to travel outside of the UK for a total of up to [number of months] in any 12-month period. [insert terms that apply to working abroad].
Hours of work – [number] per week, [days and times]
Salary – reviewed every [period – for example, 12 months] with [ job title of manager – for example, your head of department]. Your monthly salary will be paid into your [bank / building society account] on the [date – for example, 1st] of each month
Benefits – [insert outline of perks – for example, company car and sales commission – and where more information can be found]
Company pension – [insert where more information can be found]
Collective agreements – [insert details of any collective agreements or state if there are none]
Holiday entitlement – [number] days per year plus [number] bank holidays. The holiday year runs from [dates – for example, 1 April to 31 March]
Holiday pay – [insert details, including how holiday pay is calculated if candidate leaves]
Absence – if you’re absent from work for any reason you must inform [name] by telephone as soon as possible, but no later than [deadline].
Sick pay – you may be entitled to be paid if you’re not able to work due to sickness or injury. [insert terms of statutory sick pay and any contractual sick pay].
Other paid leave – [insert details of any statutory or additional paid leave candidate is entitled to]
Probationary period – there will be a probationary period of [length of probationary period] which will have to be completed satisfactorily. [insert conditions of probationary period].
Performance management – a review with [name or job title] every [period], with a full structured appraisal every [period].
Training – [insert details of any training that must be completed by the candidate and whether this is paid for by the employer]. [insert details of non-compulsory training provided or where to find information about this].
Notice period – [insert details]
Grievances – if you wish to raise a grievance, you should put it in writing to [job title / your manager]. [insert where to find grievance procedure].
Disciplinary rules and procedures – [insert where to find disciplinary rules and procedures]. If you’re unhappy with any disciplinary decision taken in relation to you, you can appeal in writing to [job title].
We will provide you with [the employee handbook / links to relevant information on the intranet / an induction pack] on your first day of employment.
As explained at your [assessment day / interview], this job offer is made subject to satisfactory results from necessary pre-employment checks.
If you have any queries on the contents of this letter or the pre-employment checks, please do not hesitate to contact me on [the letter writer’s telephone number] or [the letter writer’s email address].
To accept this offer, please sign this letter and send it back to [insert details].
We are delighted to offer you this opportunity and look forward to you joining the organisation and working with you.
This letter is part of your contract of employment.
Yours sincerely,
[the letter writer’s name and job title]
[business or organisation name]
[business or organisation address]
I accept the job offer on the terms and conditions outlined in this letter.
Signed: [successful candidate to write their signature]
Name: [successful candidate to print their full name in capital letters]
Date: [insert date]
About this template
What is this template?
Job Offer for Employers is a free, ready-to-use Commercial law template you can open, customize, and download on GitLaw. It gives you a professionally structured starting point, so you never have to draft from a blank page. The wording is plain and modern, organized into clear sections that are easy to read, edit, and adapt to your own situation before you share or sign it.
When should you use it?
Reach for this Commercial law template whenever you need a reliable agreement quickly and want to be sure the essentials are covered. It suits individuals, freelancers, startups, and established businesses alike. Instead of paying for a document drafted from scratch, you can start here, tailor the details to your arrangement, and have a polished draft ready in minutes. This version is drafted with England & Wales in mind, though you should always review the final wording against the laws that apply to you.
What's typically included?
A well-drafted Commercial law usually sets out the parties involved, the scope of the agreement, and each side's rights and responsibilities. Expect sections covering key terms and definitions, how long the agreement lasts, how it can be ended, and what happens if something goes wrong. This template brings those building blocks together in a sensible order, so you can focus on the specifics rather than worrying about what to include. Open it to read the full document, then sign up to edit, negotiate, and e-sign it directly in GitLaw.