Offer Letter
This document is an employment offer letter, formally confirming a job position to a prospective employee. It details the post title, salary, working hours, and conditions of employment, including requirements for references, qualifications, and eligibility to work in the UK. The letter also states that it will form part of the contract of employment alongside separate Terms and Conditions.
Offer Letter
[name]
[address]
[post code]
[date]
Dear [name of employee],
We are pleased to confirm that [name of employer] (“the Employer”) would like to formally offer you the position of post title, subject to receiving the following:
Two satisfactory references from the information you provided.
Satisfactory pre-employment Additional Information questionnaire (attached for completion and return).
Evidence of qualifications (original certificates).
Satisfactory PVG Scheme clearance (if relevant).
Evidence of eligibility to work in the UK.
Valid, current driving licence (if relevant).
[Your employment shall be subject to an initial probationary period of [no. of months] during which your performance and conduct will be monitored.]
On your first day, you should bring your passport (and other documentation, if necessary) and P45. Copies will be taken of these documents for our records.
You will initially be employed at the [[company's name]] offices at address (or if required to work across sites, this should be detailed).
Your commencing salary will be [amount] gross per annum/week payable method of payment and payment date.
[Your employment does not attract bonus payments.]
Your working hours are the number of hours per week and details of shift pattern (if applicable).
Outline pension requirements (if applicable).
The other terms and conditions of employment are set out in your Terms and Conditions of Employment. The Terms and Conditions of Employment, along with this Offer Letter, will form your contract of employment.
Please sign and date both copies of this Offer Letter and both copies of the enclosed Terms and Conditions of Employment where indicated, to confirm that you understand and accept the terms and conditions. Please keep one signed copy of the Terms and Conditions of Employment (if you wish to send the Terms and Conditions of Employment along with the Offer Letter) and return one signed copy of each document or the document to us as soon as possible.
When writing, please could you confirm the date on which you are free to commence employment with us. We understand this date to be the start date if known. At the same time, please advise us of any medical conditions, allergies, special requirements etc. of which we should be aware to enable reasonable adjustment discussions to be progressed.
If you have any questions concerning the terms of our offer please let us know as soon as possible and we will do all we can to ensure they are answered.
We look forward to your reply and look forward to welcoming you to the Company.
Yours sincerely
[name of employer]
[title]
I accept the employment terms set out in this Offer Letter (and the enclosed Terms and Conditions of Employment).
Signed: [signature of employer]
[full name of employee]
Dated: [date]
Encl.
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This version is drafted for England & Wales. Scotland and Northern Ireland differ on some points — for example notice periods and tribunal procedure. Tell GitLaw where you hire and it adjusts the draft.
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