Offer Letter (US) by OLL
This employment offer letter establishes the initial terms of hire for US-based employees, including base pay, start date, and job duties. It features specialized options for at-will employment in most states or statutory probationary periods specifically for Montana hires.
OFFER LETTER
(EMPLOYMENT OFFER - UNITED STATES)
Note: This letter is for a standard hire: a role with no severance package, no non-compete inside the letter, and confidentiality handled by a separate enclosed agreement. For an executive hire, a commission-heavy sales role, relocation, or a role that needs a non-compete or a change-in-control package, use the Employment Agreement (US) template instead; those terms need more structure than a letter gives. Once the candidate countersigns, this letter is a binding agreement, not a courtesy document.
[company legal name]
[company principal office address]
[date of letter]
[candidate full legal name]
[candidate home address]
Re: Offer of Employment
Dear [candidate first name],
[company legal name], a [entity type (corporation, llc, or other)] organized under the laws of [state of organization] (the Company), is pleased to offer you employment on the terms set out in this letter. When you countersign this letter, it becomes a binding agreement between you and the Company. This letter, Exhibit A, and the documents listed in Section 8 together contain the terms of your employment.
1. POSITION AND WORK LOCATION
1.1 Position. Your position will be [job title], reporting to [manager name and title] or to such other person as the Company designates. You will perform the duties customary for that position and other reasonable duties consistent with your skills that the Company assigns, diligently and in good faith. If your position is full-time, you will devote your full working time to the Company, and you will not take on outside work that competes or conflicts with the Company's business without its prior written approval. The Company may change your duties, title, or reporting line as its business requires.
1.2 Work location. Your primary work location will be [primary work location (office address or remote work state)], subject to business travel as your duties reasonably require. If you work remotely, you must maintain a workspace that meets the Company's security and confidentiality requirements. You may not change the state from which you primarily work without the Company's prior written approval, because a change of state alters payroll, tax, and legal compliance obligations.
1.3 Status and schedule. This is a [full-time or part-time] position. Your regular schedule will be [regular schedule (e.g. monday to friday, 9am to 5pm)]. The Company may adjust your schedule from time to time as the business reasonably requires, subject to applicable law.
Note: The state where the employee primarily works drives almost everything else in this letter: payroll withholding, the exempt salary floor, the written pay notice at hire, paid sick leave, and whether a non-compete can be used at all. Pick one primary work state even for a remote hire; a remote-anywhere arrangement leaves the Company unable to run payroll and notices correctly. Moving states later changes those obligations, which is why clause 1.2 asks for written approval first.
2. START DATE
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About this template
What is this template?
This document is a formal offer of employment that becomes a binding contract upon countersignature. It contains distinct tracks for FLSA exempt and non-exempt pay and specifically addresses the unique statutory discharge protections in Montana. It is not an executive employment agreement and lacks complex severance or non-compete clauses.
When should you use it?
Use this when hiring standard US-based employees where employment is at-will. Use the Employment Agreement (US) instead for executive hires, commission-heavy sales roles, or situations requiring relocation packages and non-compete restrictions.
What's inside
| Clause | Name | What it does |
|---|---|---|
| 1 | POSITION AND WORK LOCATION | The Candidate must perform duties diligently and is restricted from outside work that competes or conflicts with the Company's business. |
| 3 | COMPENSATION | Parties select either Option A for salaried exempt roles or Option B for hourly non-exempt roles governed by the FLSA. |
| 3.3 | Sign-on bonus | The Candidate agrees to repay the bonus on an all-or-pro-rata basis if they resign or are fired for cause within a stated period. |
| 5 | NATURE OF EMPLOYMENT | Employment is at-will in most states, but Montana hires are subject to a probationary period of up to 18 months. |
| 6.1 | Work authorization | The Candidate must complete Form I-9 Section 1 by their first day and present identity documents within three business days. |
| 6.6 | No conflicting obligations | The Candidate confirms they are not bound by any third-party non-compete or confidentiality agreement that prevents performance of their duties. |
| 7 | CONFIDENTIALITY AND INVENTIONS | Employees must sign a separate Invention Assignment Agreement or adhere to the non-public information restrictions and trade secret immunity notices provided. |
| 9.1 | Governing law | The letter is governed by the laws of the work state where the employee primarily performs their duties. |
Who it's for
- a US employer hiring a standard salaried or hourly employee
- a company hiring a remote or office-based worker in Montana
- a hire where confidentiality is handled by a separate enclosed agreement
- a startup onboarding a new hire with a sign-on bonus and equity eligibility
How long it runs and how it's signed
Law it's drafted under
United States note
This version is drafted for US law generally. Contract, employment and consumer rules vary by state — for example on non-competes and at-will employment. Tell GitLaw which state applies and it adjusts the draft.
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