Reference Request Letter And Form by Business Gateway
The Business Gateway Reference Request Covering Letter is used to formally seek employment references for a prospective employee, ensuring that the employer receives reliable information about the candidate’s suitability for a role. It helps maintain a consistent and confidential process for verifying background details, supporting fair and informed hiring decisions.
Reference Request Covering Letter
Private & Confidential
[recipient name]
[recipient title]
[recipient company]
[recipient address]
[recipient postcode]
[letter date]
Dear [recipient name]
Re: [prospective employee name and address]
I or We would be grateful if you could kindly provide us with a reference on the person named above who has applied to us for the position of [job title] by completing the enclosed reference request form.
All information you provide will be treated with the utmost confidence.
A stamped addressed envelope is enclosed.
Yours sincerely
[sender name]
[sender title]
Enc.
Reference request form
Stamped addressed envelope
Telephone/Written Reference Request - CONFIDENTIAL
Reference for: [prospective employee name and address]
Position applied for: [job title]
Job Ref: [job reference]
Name of Referee: [recipient name] |
Relationship to candidate: [recipient relationship to prospective employee] |
If previous or current employer, please complete the following:
Length of service : | [length of service] |
Length of time you have known the person: | [length of time knowing the prospective employee] |
Time keeping: | |
Attendance - including number of absences, or, number of days sickness, and the timescale; (Please note: When providing information about an individual’s sickness absence record, it is essential to provide only verifiable facts about attendance history, and not to include subjective statements. Even seemingly positive statements [e.g.: “maintained good attendance despite disability”] could be seen as discriminatory. It is not appropriate to provide background information about medical conditions or disability.) | [describe attendance] |
Suitability for the post applied for: | [describe suitability for the post applied for] |
Current disciplinary record (if applicable): | [describe current disciplinary record, if applicable] |
Any other comments? | [any other comments] |
If you need to add more information, please continue on a separate piece of paper.
Signed: ..................................................
Date: [signature date]
Name: [recipient name]
Official stamp (if applicable):
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Scotland note
This version is drafted for Scotland. Scots law differs from England & Wales on execution and on some employment procedure. Tell GitLaw where the parties are and it adjusts the draft.
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